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Health Insurance Deductible Subsidy Program

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Overview

The Graduate Student Association (GSA) established the Drexel Aetna Student Health Insurance Deductible Subsidy program, in collaboration with the Graduate College and Student Life, to assist full-time graduate students enrolled in Drexel’s Aetna student health insurance plan to cover their deductible payment.*

*Students in the Division of Biomedical Science Programs in the Graduate School of Biomedical Sciences can also apply via a separate application in Drexel’s InfoReady Funding Portal.

*For information about the health insurance subsidy program specifically for full-time quarter PhD and professional doctorate students with qualifying assistantships/fellowship, click here.

Background

For graduate students receiving little or no funding to assist with the cost of education and other living expenses, the added cost of health insurance, including the deductible, can cause hardship. The goal of the subsidy program is to provide some relief for eligible graduate students, especially amid additional financial challenges as a result of the COVID-19 pandemic.

The GSA, in collaboration with the Biomedical Sciences GSA, came together to brainstorm ways to help graduate students during this challenging time and advocated for the subsidy as a way to give back to the very students who support their activities.

Eligibility

Current Drexel graduate students enrolled full-time (9 quarter credits), including master’s, professional doctorate, or PhD programs, who are enrolled in Drexel’s Aetna student health insurance plan for 2020-2021 are eligible to apply for the subsidy. 

Eligible students may apply for the subsidy to help cover the Aetna student health insurance deductible for themselves (the enrolled student only), including in-network and out-of network, up to $100 for the current fiscal year (July 1 – June 1). The subsidy does not cover dependents. Receipt of subsidy is based on student eligibility, completed application and materials, availability of funding, and final approval of the review committee.

About the Deductible

The deductible is the amount you pay for covered health care services before your insurance plan starts to cover expenses. The current in-network deductible for the Drexel Aetna student health insurance plan is $100.

How to Apply 

Eligible students must submit a completed application with all required and relevant materials listed below via Drexel’s InfoReady Funding Portal.* 

*Students in the Division of Biomedical Science Programs in the Graduate School of Biomedical Sciences can also apply via a separate application in Drexel’s InfoReady Funding Portal.

Application Materials 

  1. Required: Completed application via Drexel’s InfoReady Funding Portal by the posted deadline 
  2. Required: Medical Info-Redacted Receipt from Aetna [PDF] - Please upload your redacted receipt as a single PDF with proof of deductible payment and your name. Please black out all other personal and medical information, reason for visit, ID numbers, etc. See example attached to InfoReady application.
  3. If Applicable: Tuition Statement [PDF] - If applicant pays tuition out of pocket, please provide a tuition statement, such as from your DrexelOne student account (student account balance, student activity by term). See example attached to InfoReady application.
  4. If/Once Approved: Completed Check Request Form [PDF] emailed to the Graduate College at gradawards@drexel.edu - Form is also available for download in the InfoReady application.

Submission Deadline 

Students may apply for the subsidy on a rolling basis through June 1, 2021, for processing by the end of the fiscal year (June 30, 2021). Continued funding for the fiscal year 2021-2022 (beginning July 1, 2021) will depend upon support from future GSA leadership and available funding.

Review & Approval Process 

The review committee, which consists of members of the Graduate Student Association’s Executive Board, faculty advisor, and members of the Graduate College team, will first review each application for completeness and eligibility based on the criteria listed above. The subsidy will be provided based on need (points scale) and availability of funds. Applications will be reviewed on a rolling basis and applicants can expect to hear back from the committee within four weeks of submission.

If you have any questions or concerns, please contact the Graduate College of Drexel University at gradawards@drexel.edu.

For Approved Subsidy Recipients ONLY: Reimbursement Process

First, follow the instructions below to complete the Check Request Form [PDF]:

Section 1: Payee Information

  1. Enter the payee name and complete mailing address exactly as it is to appear on the check. For payments to individuals, a permanent home address is required.
  2. Attach the original invoice or other original documentation that substantiates the payment for audit purposes.
  3. Employee and student payees must provide their University ID number (8 digits). Do not use your Social Security Number (SSN).
  4. If the payee is an individual, indicate the citizenship status and whether the payee is an employee of Drexel University. Questions regarding payments to Non-resident Alien individuals should be directed to the Tax Department at taxoffice@drexel.edu or (215) 895-6880.

Section 2: Justification & Delivery

  1. Enter for the reason for expenditure ("Reimbursement for Student Health Insurance Deductible")
  2. To facilitate timely payment, checks will be mailed directly to payees. "US Mail" is the default distribution method or direct deposit, if applicable. A Request to Mail with Enclosures must be accompanied by the original documents to be mailed to the payee AND copies of the documents for audit purposes.
  3. Pick-ups are for emergencies by arrangement only.

Section 3 & 4: Funding Source & Approvals

Please leave these sections BLANK. They are for official use only.

Reimbursement Materials

Send the following materials in an email to the Graduate College at gradawards@drexel.edu within two weeks of notification of receipt/approval of subsidy:

  1. Completed Check Request Form [PDF] as described above;
  2. Proof of receipt/approval of subsidy (i.e. you can forward your email notification);
  3. A copy of the Medical Info-Redacted Receipt from Aetna [PDF] (which you submitted in your original application);
  4. And a copy of your Info-Redacted Bank Statement [PDF] for the specific credit or debit card used to pay the deductible. Please black out all personal information, account numbers, totals and balances, all other line items, balances, etc. except for your full name and the deductible line item with date of processing.