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End of Term and Winter Break Reminders

The word "important" on a yellow Post-It Note

December 9, 2022

As we approach the end of the fall term and winter break closure, we would like to remind you of some important dates, deadlines, academic policies, requirements, and information about campus operations.

Graduate College Operations

The Graduate College office on the third floor of the Main Building, Suite 301, is generally open for student services between 9 a.m. to 4 p.m. ET Monday through Friday. Students should check in using their DragonCard ID at the digital kiosk located at the front desk or contact for assistance. Please expect 1-2 business days for a response. As a reminder, we offer complimentary filtered cold and hot water, tea, coffee and hot chocolate for graduate students during office hours. Be sure to bring your own reusable cup or mug as we will discontinue providing paper and plastic products effective January 2023.

The Graduate Student Lounge on the lower level of Main Building (Main 010A) is open 24/7 and accessible to all graduate students via your DragonCard ID. Students are welcome to use the lounge space for social gathering, meeting, studying, eating and events. More information about the lounge, including how to request to reserve it, is available on the Graduate College website.

Winter Break Operations

The University will close for the winter break at end of business day on Friday, Dec. 23, 2022 and reopen on Tuesday, Jan. 3, 2023. Regular business operations will be suspended or have significantly reduced hours and staff during the winter break closure. This includes dining facilities, student centers, mail and deliveries, trash pick-up, cleaning, non-emergency maintenance, weather-related services, and other auxiliary services.

During the break, you may not receive a response from faculty, academic advisor(s), the Graduate College, ISSS, Drexel Central and other administrative offices until the University reopens on Tuesday, Jan. 3, 2023. In the meantime, we encourage you to reach out ahead of the break or during the first week of January to discuss any questions or concerns you may have prior to the start of the winter term on Monday, Jan. 9, 2023.

Reminder: Time off taken by graduate students during the winter break closure does not count towards vacation time as per the Vacation Policy for PhD and Doctoral-Level Students.

Campus Safety & Security Reminders

The Graduate College is committed to the well-being and safety of all our community members. Some graduate students may need to be on campus during the winter break closure to staff ongoing activities, projects, and operations. Please communicate any plans to be on campus with your supervisor(s) so they are aware. Heed warnings of severe winter weather as it may take longer for facilities staff to clear snow or ice. Call 215.895.MELT (6358) for the latest weather-related information for all campuses. Drexel Public Safety is available 24/7 during the break. Please take a moment to review the safety resources, tips and information on the Public Safety website, save emergency numbers in your phone, and download the Drexel Guardian app, which directly connects you to the Drexel Public Safety Communications Center, including Environmental Health and Safety, in the event of an emergency. Be sure to also review these holiday season-specific safety tips.

Students in University City should call 215.895.2222, or simply 2222 from any campus phone line, in case of an emergency or to request a walking escort. Do not hesitate to call. Students on the Center City Campus should call 911 in case of an emergency. For non-emergency assistance or to request a walking escort on the Center City Campus, please call 267.359.2380 to access the Center City Campus Security Office.

Building doors will be locked and accessible by DragonCard ID only. Please ensure you have proper access prior to the winter break closure. Any changes to schedules, clearances and access must be forwarded to Drexel Public Safety via in advance.

Academic Dates & Deadlines

Please refer to the Academic Calendars on the Provost’s website for all academic dates and deadlines which are subject to change. You should also consult with your individual college or school officials and graduate academic advisor(s) for additional dates, deadlines and requirements.

Saturday, Dec. 10 – Term Examinations End*
Saturday, Dec. 10 – Fall Quarter Degree Conferral Date (Date that appears on diploma)
Wednesday, Dec. 14 by 12 p.m. EST – Grade Submission Deadline for Faculty
Friday, Dec. 16 – Academic Standing Notices Go Out (See Graduate Academic Standing Policy)
Monday, Dec. 26 – Monday, Jan. 2, 2023 – Winter Break (University Closed)
Tuesday, Jan. 3, 2023 – University Reopens
Wednesday, Jan. 4, 2023 by 4 p.m. EST – Deadline to Submit Graduate Program Completion Form for Fall Quarter Graduation (Required for doctoral and some Master's thesis programs, PhD students should follow E-Forms process)
Monday, Jan. 9, 2023 – Winter Quarter Classes Begin

*For part of term and semester dates and deadlines, please refer to Drexel’s Academic Calendars.

Academic Policies & Procedures

Please refer to the academic policies and procedures listed on both the Provost’s and Graduate College websites. Additional policies are outlined in the Student Code of Conduct, including the Academic Integrity policy and conduct process. All students MUST be aware of and knowledgeable of these policies and procedures. Please review frequently for updates.

International students (F-1 and J-1) should refer to the latest updates, policies and information on the International Students & Scholars Services (ISSS) website.

Please familiarize yourself with the following academic policies and procedures:

Take Care & Be Well

We hope you take some time over the break to relax, spend time with loved ones and take care of YOU! Information about available health and wellness resources for graduate students is outlined on the Graduate College website, including information about SupportLinc, Drexel’s Employee Assistance Program, a free 24/7 confidential and professional service for support, guidance, counseling, and resources. And, check out Drexel University Libraries’ LibGuides for ideas for how to relieve stress and maintain intellectual wellness.

Drexel also recently launched a new Health & Well-Being at Drexel site as your University-wide hub for information campus health programs and so much more to support your wellbeing.

Don’t hesitate to reach out to the Graduate College if you have any questions or concerns. We are here to support you throughout your graduate education at Drexel. Stop by soon for a complimentary cup of coffee or hot chocolate and browse our holiday display to learn more about how different cultures and religions celebrate the holidays.

Wishing you a safe, happy, healthy and restorative winter break!