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Academic Standing: Graduate Students

No. v 2/28/18
Effective Date: 9/24/18
Issuing Authority: Provost
Issuing Office: Office of the Provost


PURPOSE AND APPLICATION

The Graduate Student Academic Standing policy defines the minimum requirements for continued enrollment at Drexel University to support successful student progress, minimize time-to-degree, and assist the evaluation of satisfactory academic progress towards the granting of a graduate degree.

STATEMENT OF POLICY

Academic Requirements

In order to earn a graduate degree, a student must complete all program and University requirements in a satisfactory manner.

A graduate student must maintain a minimum 3.00 term and cumulative GPA to progress toward graduation. Please note that individual programs may set higher standards. Students not achieving minimum standards are subject to Academic Probation and may be subject to Academic Dismissal as defined below. Policies related to Academic Standing are upheld and overseen by the Graduate College under the  Office of the Provost.

DEFINITIONS & PROCESS

Academic Standing: Academic Standing is determined each term that a student is registered for classes and is based on both the term and cumulative GPA. A student’s academic standing is reflected on their permanent academic transcript. All graduate students are expected to maintain a term and cumulative GPA of 3.00 or higher to progress toward graduation. The academic standing process for graduate students subject to this policy shall be in accordance with the following actions and requirements.

  • Good Standing: A graduate student is in good academic standing when he/she maintains the minimum standard 3.00 term and cumulative GPA.
  • Good Standing with Advisor Check: A graduate student is in good academic standing with advisor check when he/she maintains the minimum standard 3.00 or higher cumulative GPA, but the term GPA falls below 3.00. He/she continues in good academic standing with advisor check for two consecutive terms. In addition, a graduate student in his/her first term in a graduate program who has a term and cumulative GPA above 2.00 and below 3.00 will be in good academic standing with advisor check. A graduate student can only be in good academic standing with advisor check once during his/her tenure at the University.
    • Action: A graduate student will be formally notified of his/her advisor check status by a letter issued from the Graduate College. The student should meet with his/her graduate advisor to develop a plan to improve their academic performance and to reach a 3.00 term and cumulative GPA.
  • Academic Probation: A graduate student is placed on academic probation when his/her cumulative GPA falls below a 3.00 except in their first term in a graduate program. See Good Standing with Advisor Check above.
    • Action: A graduate student will be formally notified of his/her probationary status by a letter issued from the Graduate College. He/she is required to meet with his/her graduate advisor by the end of the first week of classes of the subsequent term to develop an academic plan for remediation, otherwise the Graduate College will place a registration hold on the student’s record. The graduate advisor will notify the Graduate College of the academic plan for remediation and remove the hold.
  • Continued on Probation: A graduate student continues on probationary status for two consecutive terms. In the second term of probation, the student will be classified as continued on probation. A graduate student can only be on probationary status once during his/her tenure at the University.
    • Actions: A graduate student will be formally notified of their continued probationary status by a letter issued from the Graduate College. He/she should continue to meet with his/her graduate advisor to discuss the academic plan for remediation.
  • Academic Dismissal: If a graduate student fails to meet the requirements of his/her advisor check or probationary status, such that his/her term and/or cumulative GPA is below 3.00 for three consecutive terms, he/she will be academically dismissed from the University. In addition, a graduate student who has a term and/or cumulative GPA below 2.00 will be automatically dismissed. Further, a graduate student who was previously on advisor check or probationary status and successfully returned to good academic standing will be academically dismissed from the University if he/she fails to maintain good academic standing thereafter during his/her tenure at the University.
    • Actions: A graduate student will be formally notified of his/her academic dismissal from the University by a letter issued from the Graduate College.
      • Option - Appeal for Reinstatement: A graduate student may appeal their initial academic dismissal by submitting a written letter of appeal to his/her academic unit with a detailed explanation of the circumstances that may have impacted his/her academic standing. The academic unit should then provide the letter, an academic plan of study and their recommendation to the Graduate College. The Graduate College will determine the result of the appeal once all documentation is reviewed. The decision of the Graduate College is considered final and there are no further avenues of appeal. If the student does not appeal his/her academic dismissal by the end of the first week of classes of the subsequent term, the academic dismissal remains and the student will be required to apply for readmission to the University in future terms; however, please note that readmission is not guaranteed.
  • Dismissed and Reinstated: If a graduate student’s appeal for reinstatement is approved by the Graduate College, the student will be classified as dismissed and reinstated.
    • Actions: Upon reinstatement, the graduate student must achieve good academic standing in the first term immediately following his/her reinstatement based on the approved academic plan for remediation.
  • Final Academic Dismissal: If a graduate student fails to meet the requirements of his/her reinstatement, he/she will be permanently dismissed from the University with no further avenues of appeal
    • Action: A graduate student will be formally notified of his/her final academic dismissal from the University by a letter issued from the Graduate College.

POPULATIONS AFFECTED

Graduate students enrolled in quarter programs with the exception of the Thomas R. Kline School of Law and the College of Medicine, who are on semester calendars.

RELATED POLICIES AND PROCEDURES