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Military Leave

Policy Number: HR-34
Effective Date: April 2014
Responsible Officer: President, Academy of Natural Sciences of Drexel University


This policy was established to describe the Academy's position regarding Professional Staff Members who request a leave of absence in order to satisfy a military obligation.



This policy applies to all eligible Professional Staff Members.



Implementation of this policy is the responsibility of the Department of Human Resources.



The President of the Academy of Natural Sciences of Drexel University is the official responsible for the administration of this policy.



The Academy supports and accommodates Professional Staff Members who volunteer or who are called to serve military obligations (voluntary or involuntary) in the Armed Services of the United States or any of the reserve components of these services. Leaves of absence in these cases will be governed in accordance with applicable law.



Military Leave is defined as a Professional Staff Member's absence from work for military/reserve service with one of the uniformed services of the United States.

Professional Staff Member is defined as an individual employed in any non-faculty category by the Academy of Natural Sciences of Drexel University, including an individual who is deemed to be either exempt or non-exempt under the provisions of the FLSA and/or applicable state law.



  1. Professional Staff Members who enlist or who are called to active military service should submit a written request to his/her supervisor in advance with a copy of their orders to report to duty.
  2. Professional Staff Members who enlist or who are called to active military service will not receive Academy pay or Academy-paid benefits during the time they are on active duty. However, health insurance coverage will be continued for thirty (30) days from the date the leave begins, and Professional Staff Members may be eligible to suspend retirement plan loan repayments during military leave. Salary is not continued during military leave; however, Professional Staff Members may use vacation time to the extent they have accrued time available.
  3. Professional Staff Members returning to work may be eligible to make retirement plan contributions up to the amounts that could have been made during their leave and also have the Academy match make-up contributions at the rate that would have applied under the plan in accordance with current plan provisions.
  4. The Professional Staff Member will return to work under conditions set forth in applicable law.
  5. Absences due to military leave will not be included when considering a Professional Staff Member's attendance record. These absences should be documented, but should not be considered as an occurrence when determining absenteeism/lateness for as outlined in the Attendance Policy.



Notwithstanding anything to the contrary stated in this policy, nothing herein is intended to alter the at-will status of any Professional Staff Member. The Academy of Natural Sciences of Drexel University at all times retains the right to terminate any Professional Staff Member at any time for any lawful reason, or for no reason at all.