Student Conduct receives reports or formal complaints of alleged violations of the Code of Conduct (the Code). Most often, reports come from staff members, such as Resident Assistants, the Department of Public Safety/DUPD, and faculty members; however, reports can come from other Students or community members.
A few important definitions to know are:
- Respondent: A Student or Student Organization accused of potentially violating one or more Code of Conduct policies.
- Conduct Case Administrator: A professional staff member trained to hear conduct matters and make decisions regarding alleged violations.
Once a report is received, the formal resolution process begins.
- Preliminary Review of Complaints: Student Conduct reviews all complaints of alleged misconduct to determine if any policies from the Code may have been violated. It is Student Conduct's sole judgement to proceed with formal notification of allegations and Student Conduct may take steps deemed appropriate to gather relevant information about the report or complaint.
- Notification of Conference: The Student Conduct process begins with a formal Notice of Conference sent to a Student or Student Organization's (hereafter "Respondent") official Drexel email account. The letter will state the (1) date and location of the alleged incident, (2) a list of policies that may have been violated, and (3) the date and time that the Respondent is scheduled to meet with a Conduct Case Administrator for the Pre-Hearing Conference. If a Respondent cannot make the scheduled Pre-Hearing Conference, they should immediately email their Conduct Case Administrator.
- Pre-Hearing Conference: The Pre-Hearing Conference is the initial meeting between a Respondent and the Conduct Case Administrator. In this meeting, the Conduct Case Administrator will go over the conduct process, discuss the incident and ask the Respondent about their alleged behavior, and review relevant policies as listed in the Notice of Conference. The Respondent will have the opportunity to discuss the incident from their perspective and respond to the alleged violations by Accepting or Denying Responsibility. If the Respondent fails to attend two scheduled Pre-Hearing Conferences without reaching out to the Conduct Case Administrator, a decision can be made in their absence. A Respondent is permitted one (1) advisor or a support person in this meeting. For more information on who can serve as an advisor or what to expect from a Pre-Hearing Conference, please refer to the full Code of Conduct [PDF].
- Following a Pre-Hearing Conference, Respondents are asked to accept or deny responsibility by filling out the Acknowledgement of Responsibility form. The case moves forward based on the Respondent's decision in completing this form.
- Collaborative Resolution: If the Respondent accepts responsibility for the alleged violations, the case will be resolved via a Collaborative Resolution with the Conduct Case Administrator. The Conduct Case Administrator will discuss sanctions with the Respondent and then impose appropriate sanctions within seven (7) calendar days of the meeting. This conversation typically occurs in the same meeting as the Pre-Hearing Conference, but can happen in a subsequent meeting, as needed. The Respondent reserves the right to appeal on the grounds of Unduly Harsh Sanctions criteria only.
- Administrative Hearing: When a Respondent denies responsibility for any or all alleged violations, a case may be resolved via Administrative Hearing. In this situation, the original Conduct Case Administrator will forward the case to another Conduct Case Administrator for a documents-only review hearing. The Respondent and all involved parties will have the opportunity to submit statements and supplemental information for the hearing. The new Conduct Case Administrator will then determine the responsibility of the Respondent based on the preponderance-of-evidence standard. The Respondent will receive an Outcome Letter within fourteen (14) calendar days of the Administrative Hearing detailing the responsibility findings and sanction information, if applicable. The letter will also provide information about the appeals process if the Respondent is found responsible. The Respondent reserves the right to appeal on the grounds of Unduly Harsh Sanctions, New Information, Insufficient Information, or Improper Procedure. Please note that a Conduct Case Administrator in an Administrative Hearing can elect to send the case to a University Hearing.
- University Hearing: A University Hearing is conducted by members of the University Conduct Board (the Board) and a Hearing Advisor. A case will be sent to a University Hearing when the Respondent has denied responsibility and the potential sanctions could include suspension or expulsion, or if the Conduct Case Administrator determines a University Hearing is the appropriate resolution method. University Hearings will consist of five (5) trained Board members including three (3) students and two (2) faculty or staff. A quorum of three (3), including two (2) students and one (1) faculty or staff member, must be present to hold a hearing. The University Hearing Board will always be chaired by a student. The Hearing Advisor is a member of the Student Conduct team who communicates Hearing information with the Respondent and serves as an advisor to the Board. The Respondent will appear in front of the Board to present their case. The Board will then vote to recommend a finding of responsibility and sanctions, as needed to Student Conduct. The Respondent will be notified of the outcome of the Hearing within fourteen (14) calendar days. The full format of a University Hearing can be found in the Code of Conduct [PDF]. The Respondent reserves the right to appeal on the grounds of Unduly Harsh Sanctions, New Information, Insufficient Information, or Improper Procedure.