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Institutional Advancement and Alumni Relations Student Grants: Frequently Asked Questions

Who may apply for funding from the DUCOM Alumni Association?

You may apply for funding if you are a current DUCOM medical student in good standing or a current graduate student at the Drexel Graduate School of Biomedical Sciences and Professional Studies in good standing.

Please note: Students on EDGE years are not eligible to apply for an Alumni Association Grant.

What types of activities does the DUCOM Alumni Association funding support?

The DUCOM Alumni Association supports two categories of funding: Professional Development (POD) grants and Programs and Services (PASS) grants. POD grants support individual students and PASS grants support programs and services that are hosted and/or delivered by recognized student organizations.

What is a Professional Development (POD) grant?

POD grants aim to directly enhance an individual grantee’s medical and scientific education and professional development. POD grants support medical and scientific conference attendance fees (POD-Tier1) and expenses related to participation at medical and scientific conferences (POD-Tier2).

  • If you receive a POD-Tier1 grant for conference attendance, the Alumni Association may ask you to write and submit a brief “Conference Highlights Summary” report for the Board’s review.
  • If you receive a POD-Tier2 grant for conference participation (poster, podium presentation), the Alumni Association may invite you to a Board meeting to report on your conference participation and/or may request that you share the contents of your presentation with the Board.

How do I apply for a Professional Development (POD) grant?

You will need to complete an application for all POD funding and, if applying for POD-Tier2 funding, you will need to also obtain a letter of recommendation from your faculty-level sponsor. The DUCOM Alumni Association's Student Grants webpage has more details and the required application form.

How many times may I apply for a Professional Development (POD) grant?

A student may make one POD-Tier1 grant request per academic year for attendance at a recognized medical or scientific conference or a national medical society meeting and up to two POD-Tier2 grants per academic year for participation in two different professional development activities (conferences).

I am a DUCOM medical student and have a Medical Student Summer Research Fellowship this summer. Can I also apply for a POD grant from the Alumni Association?

According to the Medical Student Summer Research Fellowship (MSSRF) rules, participants are not permitted to receive other funding for the same project and period.

What is a Programs and Services (PASS) grant?

PASS grants support programs and services that are hosted and/or delivered by recognized student organizations and that serve the DUCOM and School of Biomedical Sciences and Professional Studies while promoting the active involvement of alumni.

How do I apply for a Programs and Services (PASS) grant?

As the student organization representative, you will need to complete an application for PASS funding, which must include a proposed budget and a project description. You will also need to submit a letter of support from a faculty-level advisor involved in the proposed program/activity.

If your organization is funded, you will need to acknowledge the DUCOM Alumni Association’s support at the event and in all related written materials in print and online. You will also be required to submit a written “Grants Program Final Project Report” to the Alumni Association within a month after the funded event or program has taken place. Grant applications from organizations and programs that have not previously received Alumni Association support are particularly encouraged.

The DUCOM Alumni Association's Student Grants webpage has more details and the required application form.

How many times may I apply for a Programs and Services (PASS) grant?

A recognized student organization or program may apply for one Programs and Services (PASS) grant per academic year.

Does my letter of support have to be from a Drexel faculty member?

Letters of support for POD-Tier2 and all PASS funding applications must be submitted on professional letterhead. The writer should be a faculty-level professional who knows you in a professional context and is familiar with your research (POD-Tier2) or the Drexel student organization you represent (PASS funding). The writer of a letter in support of a POD grant does not have to be currently a member of the Drexel faculty. Family members should not write letters of support for any Alumni Association grantee.

Are there any restrictions on how DUCOM Alumni Association funds may be spent?

Yes, there are restrictions. Here are the main ones:

  • Alumni Association funds cannot be applied to car rentals, to gasoline purchases, or to business or first-class travel.
  • Professional Development (POD) grants cannot be applied to the purchase of food or beverages.
  • The Alumni Association may choose to fund food and non-alcoholic beverages for PASS grants as appropriate. Alumni Association PASS funding cannot however be used by student organizations for the purchase of alcohol and for non-educational related gifts or “giveaways.”

If you have any questions about how Alumni association funds can be spent for specific budget items in your application, please contact is [INSERT e-mail] directly.

What are the grant application deadlines?

There are four funding cycles per academic year, with four separate deadlines. The DUCOM Alumni Association's Student Grants webpage lists the specific dates for the current academic year. In general, applications for all grants must be received before the date of the event or conference. “Retroactive” funding requests are generally not considered.

How soon after applying for a grant will I learn if my application will be funded?

Notification of the Alumni Association’s funding decision can take up to a month after the application deadline.

How do I acknowledge the DUCOM Alumni Association’s funding support if my grant is funded?

In general, the Alumni Association requires that you acknowledge the Association’s financial support of your grant in all materials related to the activity which has been funded, conference deadlines and event dates permitting. You can obtain the Association’s logo for use in your printed materials and slides by emailing medical.alumni@drexel.edu. If you have any questions about how to acknowledge Alumni Association funding, or if you would like assistance with the wording of the acknowledgment, please contact us at medical.alumni@drexel.edu.