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Frequently Asked Questions

Overview

What is the COEUS Replacement Project?

The COEUS Replacement Project is a campus-wide effort to streamline and modernize research administration operations across the university. Our collective work will allow Drexel to continue improving its pursuit and management of research, scholarly, and creative activities while meeting the needs of principal investigators, administrators, university leadership, and research support functions.

Why are we replacing our current systems?

Drexel’s research enterprise has outgrown the capabilities of its current research administration systems. The new system will replace outdated research systems and create streamlined, modern research administration operations across the university. Our collective work on this project will allow Drexel to continue improving its pursuit and management of research, scholarly and creative activities while meeting the needs of principal investigators, administrators, university leadership, and research support functions. 

What is InfoEd?

InfoEd Global is the world's leading provider of software to support Electronic Research Administration. InfoEd’s comprehensive, fully integrated software suite works to reduce cost, improve data integrity, streamline processes, and accelerate compliance.

What are the benefits of the new system?

Some key benefits of the completed implementation will include:

  • Updated policies, procedures, and systems that support:

    • Accountability

    • Transparency

    • Collaboration

    • Flexibility

    • Empowerment

    • Integration

  • Adoption of research administration industry best practices

  • Divesture from current misaligned business processes

  • Significant reduction of administrative burden across enterprise

  • Supporting the overall strategic objectives of the institution

Project Scope

Who will this project affect at Drexel?

This project affects the entire Drexel community! The project is designed to streamline and modernize research administration operations across the university through alignment with Drexel’s Research Strategic Plan and commitment to investing in research. Our efforts will allow Drexel to continue optimizing its pursuit and management of research, scholarly, and creative activities while meeting the needs of principal investigators, administrators, university executive leadership, and various research support functions.

What areas of research administration are being addressed with the new system?

The implementation will replace outdated research systems for HRPP/IRB, IACUC, Sponsored Projects (Grants & Contracts), and ULAR operations.

Timeline

How long will this project take?

The entire implementation is expected to take 18 months. Each module is expected to take between 5-7 months and will be staggered to realize results as quickly as possible. Please see the Timeline page for more detail.

I’m interested in a particular module. When will it be ready?

Modules will be implemented using a staggered approach and are expected to be ready for use by the Drexel community (Go Live!) on the following schedule:

Functional Area

 InfoEd Module

 Start

 Go Live!

 IACUC
 Lab Animals  09/07/20  02/12/21
 ULAR
 Animal Facilities Management  11/02/20  03/24/21
 OSP
 Sponsored Projects  02/03/21  08/23/21
 HRPP/IRB  Human Subjects  08/27/21  02/18/22

Governance and Leadership

What is project governance?

Project governance enables effective oversight throughout the project lifecycle. It provides the project team with structure, processes, decision-making models, and tools for managing and controlling the project to ensure successful delivery.

Who is responsible for the success of this project?

The COEUS Replacement Project has established a steering committee to provide oversight and leadership guidance and project management office to oversee and manage day-to-day execution of project activities in concert with InfoEd. Please visit the Governance page for more information.

System Functionality

Is system-to-system (S2S) a feature of the new system?

Yes! System-to-system (S2S) submission of federal grants will be available when the Sponsored Projects module goes live. Note that S2S functionality for non-federal and private grants is not currently supported.

Change Management/Training

What is change management?

Change management describes the overarching process and tools to prepare Drexel for the introduction of our new system. This process includes helping our organization become comfortable with the coming changes through information, training, and support.

How will I know when it is time to use the new system?

The project team will establish a framework for module roll-out, including timelines for go-live and training. More information will become available as we approach the go-live dates of each module. 

How will I be trained to use the new system?

InfoEd employs the Train the Trainer model which means a Drexel subject-matter expert(s) will train employees on the use of the new system while simultaneously teaching them how to train others in their organizations. These efforts will be supplemented with training materials, videos, and a Help Desk that will field and address user issues and questions.

Will our current systems still be used?

Drexel plans to retire relevant systems with the deployment of InfoEd modules.

How will I access my historic data, proposals, protocols, etc.?

Drexel plans to migrate active proposals, protocols, and other relevant data InfoEd for use in the new, integrated system. Historic data will be stored and accessible through reporting. 

How will the new system be supported?

The existing group that supports COEUS (RS&A) will continue to support all research systems with additional support from IT.

More Information

Who should I contact with questions?

Please fill out this form or send an email to crp_info@drexel.edu with any questions.

Where can I find updates on project progress?

Project updates, milestones and other news will be shared on the CRP website, in ORI newsletters, and at regular committee meetings (i.e. ADR and RAAC) throughout the project. Please check the Project Updates page for the most recent news.

How can I get involved in the project?

There will be opportunities for the to get involved and provide feedback throughout the project. Stay tuned for announcements on ways you can help!