Drexel University ClinCard Program
What is ClinCard?
A ClinCard is a reloadable prepaid debit card powered by Greenphire, that is available for use as a mechanism to pay ‘human subjects' for research participation in clinical trials. It is a faster, safer method to pay your study participants providing an excellent alternative to checks, gift cards, or petty cash. Payments are made at time of service so no delay in your subjects getting paid. The cards can be used by the payee for multiple payments at different times. Below please find a general overview of the process for using ClinCard.
Please visit the full ClinCard SOP [DOC]
for more information on ClinCards
FAQs
At the time of the initial IRB submission, the research coordinator/staff completes the ClinCard Request Form [DOC] and e-mails the completed form to the Clinical Research Finance Analyst, Jennifer Reed-Hack in the Office of Research and Innovation at jr3275@drexel.edu. Items that must be included in the request form are listed below:
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Title of trial/study
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Grant Fund Number
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Name of Principal Investigator
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Number of ClinCards
Please note that the use of ClinCard for research subject fee payments MUST be approved by the IRB and requires the collection of a W-9 form from each subject to be kept in departmental file. (Subjects that receive $600 or more within a calendar year in stipend payments will be issued a 1099 form by the tax office at the end of the year.)
The Clinical Financial Analyst will confirm receipt of your request and provide additional details
When the ClinCards are received by the POC, the POC must reconcile the token numbers on the ClinCard Tracking form correspond to the token numbers with all cards physically received. If any discrepancies are noted, the POC must contact, the Clinical Financial Analyst, Jennifer Reed-Hack at jr3275@drexel.edu immediately. Once reconciled the recipient needs to sign off on the form and email it back to jr3275@drexel.edu.