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Electronic Research Administration System (eRA)

Drexel University's Electronic Research Administration system (eRA) for pre-award activity is called COEUS. COEUS tracks the various stages of the research administration lifecycle. All proposals, regardless of sponsor, must have a COEUS record.

Click here for news about the COEUS Replacement Project

COEUS Lite Access

Log into COEUS Lite Production
When off campus, you must be connected to the VPN to log into COEUS.

Major Components of COEUS

  • Proposal Development and Tracking (routing, approval, submission); and
  • Award Processing (negotiation, award acceptance).

The system is also used for Institutional Review Board, subcontracts, negotiations and conflict of interest.

Documentation and Guides

Frequently Asked Questions about COEUS

I need COEUS access.

No problem! Please fill out the form on this page to request COEUS access.

When I launch COEUS Lite, the page won't load.

If the COEUS Lite page will not load when you launch COEUS, it may be a VPN issue if you are off campus. Please refer to the Drexel IT webpage on how to connect to the VPN.

I am receiving the message that the budget end date does not match the proposal end date when I try to submit.

This often happens when a proposal is copied from an old proposal with different budget dates. Please email coeus_help@drexel.edu who can quickly correct the dates for you on the back end. 

Who can help me prepare my proposal?

The Grants Administration team can help you prepare certain parts of your proposal. A list of available services is listed on their webpage here. You can Find Your Program Administrator here.

I am receiving an error message that says "Java.sql" in it.

If you receive an error that mentions Java.sql in it, please contact drexel_research@drexel.edu with a screenshot of the error message and include your your proposal or protocol number in the message.

My proposal or protocol says it is locked.

Sometimes your COEUS record will appear to be locked if another user is currently accessing it or when you have exited the record incorrectly. This can often occur when you use the back button in the system or when you close your browser without logging out of COEUS. Please try to log out of COEUS completely and close your browser entirely (not just the COEUS tab) before trying again. If you are still having trouble, please contact coeus-help@drexel.edu and we will be able to manually remove you from the record.

I do not see my sponsor located in COEUS.

No problem! If you have performed a search for a Sponsor or Organization (be sure to try a search with the asterisk* before or after all or part of the sponsor name; i.e.: *Penn*, *Pennsylvania, Penn*) in Coeus and cannot find in COEUS, please submit the form here to request a new sponsor. Using the asterisk symbol (AKA wildcard symbol) will allow you to search the COEUS Sponsor Table for entries that contain specific letters, which will give you a broader array of results.

I need help with my IRB Protocol.

The Human Research Protection Program (HRPP) is responsible for providing administrative and regulatory support to the Drexel University Institutional Review Boards (IRB). HRPP provides guidance on the responsible conduct of human research to Drexel's IRB members, faculty, investigators and their research assistants. You can reach HRPP at HRPP@drexel.edu and you can find their webpage with helpful information here.