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Linked Fund Numbers on Collaborative Research Awards

The Office of Research & Innovation and the Office of the Comptroller have been working on improving transparency in managing collaborative research awards in the RCM budget environment. Beginning with proposals submitted on or after January 1, 2024, a main fund number for a PI along with linked fund numbers for Co-PIs and Co-Is will be established on awarded projects.  

Information Session Recording 

The Office of Research & Innovation and the Office of the Comptroller hosted an information session on December 19, 2023 in preparation of establishing linked fund numbers on collaborative research projects. 



1. Is a PI tied to the budget provided at the proposal stage?​

No. The proposed budget may be change at time of award as long as it does not change the SOW and is being corrected in order to meet the aims of the project or to make adjustments due to a different award amount.​

2. Can a Co-PI/Co-I make changes to their linked fund number budget?​

Yes, a Co-PI/Co-I may make changes to their linked fund number as long as they have discussed the proposed changes with the PI and the PI approves.​

3. What if I want to provide more IDCs to one of my Co-PIs/Co-Is on the project?​

If a PI decides to return more IDCs to others listed on the project, this can be completed through a journal entry after the PI has discussed with his/her department.​

4. Can a linked fund number be created for other senior key personnel listed on a project?​​

  • Linked fund numbers will be restricted to set up only for other Co-PIs or Co-Is listed on the project​
  • Other senior key personnel will be listed on either the main fund number or a linked fund number​
  • If the PI wants to provide IDC returns to a senior key personnel without a linked fund number, a journal entry will need to be created after the PI has discussed this request with his/her department


Any questions about the new process can be directed to Sarah Saxton, Executive Director, Sponsored Programs at and Evelyn Balabis, Executive Director, Research Accounting Services at