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Equipment Surplus

Surplus Sales

Drexel Surplus disposes of items by auction or donation. This is a no-charge service that generates revenue for your department by selling items to be picked up at your location. Drexel Surplus has no warehouse or removal equipment and is not a moving or storage company.

Sellers may submit items to be sold via this Qualtrics survey. Requests are processed in the order received; sellers will be contacted by email and/or an Outlook meeting request (if available) to meet with buyers. The Fund code provided on this form is used by Surplus to deposit money into your account. There is no charge for using Drexel Surplus Property. Minimal costs, detailed below, are deducted before money is deposited into your account. Your department will never be charged for free services provided by Drexel Surplus.

Preparation: Items must be able to be moved. If larger than door openings, your department must dismantle or pay for dismantling before a Surplus Request is submitted. If hardwired to electrical or plumbing, your department must disconnect or pay for disconnection before a Surplus Request is submitted.

Qualtrics Survey

Surplus Sale Details

  • Most items are listed on the GovDeals website (
  • Sales generally run for 7-10 days.
  • Please give enough time for Surplus to list before removal is needed.
  • One day removal dates or short windows for pickup reduce success.
  • Please confirm dates are correct for removal .
  • Auction costs are 7.5% of the sale price (minimum of $5.00).
  • 10% of the sale will be kept by Drexel Surplus for marketing costs.
  • All items sell "as-is" and "where–is."
  • Drexel General Counsel has approved of this sales method.
  • It is your department's responsibility to submit a Capital Asset Disposal Form [PDF] to General Accounting when a Drexel University Fixed Asset, purchased for $5,000.00+, is sold.
  • Reserves can be set to obtain a minimal sale amount. This is not recommended but it can help determine a value before sale or trade-in.
  • Unless a department requests a reserve items may have a starting bid of $5.00 (depending on value).
  • Items belong to your department until sold, paid for, and picked up.
  • After payment is received, a buyer has up to 10 days to pick up their purchase.
  • Approximately one week after your item has been picked up you will receive payment from Drexel Surplus with your portion of the sale(s) sent to the Fund/Org/Account that you provided.
  • If not sold (no value and no bids), your item will be listed as free-of-charge.
  • Items not sold or picked up must be disposed of by your department.
  • A back up plan should be put in place by departments for removal (Facilities Work Order for example).
  • Your department should watch your items as they are selling; be prepared for buyers to pick up what is sold after the sale ends.
  • Request Surplus Sales when the department contact is not on vacation. Provide a backup contact person is the main contact is sick on a pick up date.
  • Pickups will be scheduled M-F 8 a.m. - 3 p.m. Your department will be notified when a pickup is scheduled, be flexible as buyers may be early or late.
  • Buyers are asked to provide a date and time for pick up 2-3 days in advance.
  • Questions about Surplus items from prospective bidders should be emailed through the auction site.