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Purchasing Methods and Spending Guidelines

Approved faculty and professional staff can make purchases with departmental funds by using one of two methods, Smart Source and Procurement Card (P-Card).

When determining the appropriate way to make a purchase, you should follow this iterative process: Is what you need available in the Smart Source Marketplace (punch out and hosted supplier catalogs)? If the answer is yes, then make the purchase through Smart Source. If the answer is no, then is what you need available from a supplier that accepts P-Card, is not a restricted purchase per the P-Card Policy and does not exceed your P-Card limits? If the answer is yes, then purchase with P-Card. If what you need is not available in the Smart Source Marketplace or available and allowed on P-Card, then you can create a non-catalog request for the item(s) in Smart Source.

Visit the Smart Source Marketplace home page for more information on catalog suppliers, and review the Procurement Card Policy for a full description of allowable purchases with a P-Card. All goods and services purchased by the University must abide by the P-Card Policy, P-Card Guidelines and Smart Source Terms and Conditions.