The Accounts Payable Office at Drexel University processes payments to approved vendors for purchases made with Smart Source issued purchase orders. Accounts Payable works closely with other administrative departments to ensure that your invoices are paid in an accurate and timely manner. In the pages below you will find an outline of the accounts payable process and instructions on how to ensure your payments are processed properly. If you have questions about your invoice or payment, please contact Accounts Payable at firstname.lastname@example.org.
How Accounts Payable Interacts with Smart Source
Smart Source is the e-Procurement application Drexel uses to purchase and pay for goods and services. Users shop in Smart Source to create a requisition. An approved requisition becomes a purchase order. The vendor receives the purchase order by email and ships the goods or services. The vendor then submits an invoice through Smart Source, which should match the quantity and cost on the purchase order. If there are no issues, then the invoice is paid. Accounts Payable is responsible for reviewing and approving these invoices in Smart Source.
Users access Smart Source via DrexelOne with their login credentials. The icon on the menu bar is where Smart Source users and registered vendors can search for invoices to determine payment status, review adequate funding for payments, and view applied credits. More information about Smart Source and training guides can be found on the Procurement Services website. The following training guides are particularly useful when working with invoices and payments: Submitting Invoices (Department and Vendor), Approving an Invoice, Invoice Payment Status.