Programmatic Reporting and Award Closeout
Programmatic reporting is important for grant applications because it demonstrates accountability, shows measurable progress, and ensures compliance with sponsor requirements. It provides funders with clear evidence that the project is on track, achieving its intended outcomes, and using funds appropriately. Strong reporting also supports future funding by establishing the PI’s and institution’s credibility and helps identify issues early so they can be addressed proactively.
Please ensure that all programmatic reports are current, complete, and submitted in a timely manner.
Federal Closeout Reports
National Institute of Health
NIH closeout refers to the process by which a funded project from the National Institutes of Health (NIH) is formally concluded, ensuring all scientific, financial, and administrative obligations are fulfilled. Like NSF, NIH has specific reporting and documentation requirements to officially close a grant.
- The Final Research Performance Progress report (FRPPR) - please complete in ERA Commons and route to your Grants Administrator for review and submission.
- Final Invention Statement (FIS) if you have Intellectual Property or Patents please email Applied Innovation the completed form. Once the department has signature/approval from Applied Innovation, upload it to ERA Commons, and then contact Grant Administrator to submit in ERA Commons.
- Federal Financial Report (FFR) – Please contact your Research Accounting Services (RAS) person for review and submission.
National Science Foundation (NSF) Closeout Reports
An NSF closeout report is the set of final documents that a grantee must submit to the National Science Foundation at the end of an award to demonstrate that all project work and responsibilities have been completed.
- Final Project Report
- Financial and administrative closeout
- Project Outcomes Report
All Reports Submitted in Research.gov by the PI
Department of Defense (DoD) award closeout
Refers to the formal process of concluding a DoD-funded project and ensuring that all administrative, financial, and programmatic requirements have been satisfied. This process ensures accountability and compliance with federal and DoD-specific regulations.
- Final Technical/Programmatic Report
- Submitted by the PI/Project Director according to the award’s terms
- Final Financial Report
- Submitted by Research Accounting Services.
- Patent Report (Form DD 882)
- Applied Innovation can review and send to grant administrator to sign, PI will upload and submit.