Contracts Intake Form

Beginning November 1, 2024, The Office of Sponsored Programs will be implementing a Contracts Intake Form for all contract and agreement requests. This form will assist in lowering administrative burden and streamline our current process. All requests will be made via the form rather than through email.

Access the form

Information Session Recording

The Office of Research & Innovation hosted an information session on October 22, 2024 in preparation for the transition.

View the recording on SharePoint

Resources

The Contracts Intake Form cannot be saved and re-opened for a later submission. To assist you in getting relevant information to complete the Form, we are providing a PDF version of each of the contract types currently available in the Contracts Intake Form.

FAQs

Can you clarify when we would use “00000” for the fund number?

Do we need the IRB Approval Number before we submit this form?

What qualifies a request to be “time sensitive”?

Are there restrictions on who can submit the intake forms for different types of contracts? Right now, grant agreements and subaward agreements must be handed off to the contracts team by an ORI administrator. Is this still true?

Does this intake form apply to service contracts?

Will the negotiation log still be used?

If we need to update the PI listed on the agreement and add a new PI, will this form be required for tasks such as this?

For sponsored project contracts, where and how will the other necessary reviews be incorporated? For example, in the current process, ORI reaches out to Export Control for review as part of the account set up. Is there a way that this review and the contract review will be done in tandem?

Does the form allow for PIs to be listed with multiple names and email addresses? For example, if there are two PIs from Drexel on a project, will there be enough space on the line or will it generate an error?

Will I get an auto receipt of my submission in this intake form or something where I can see exactly what we included in case we need to go back to it at some point?

Will this process change with contracts module in Novelution?

Additional Information

Questions

Any questions about the new process can be directed to Sarah Saxton, Assistant Vice Provost, Sponsored Programs at sarah.m.saxton@drexel.edu.