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Information for Work-Study Employers

Please see the process below for requesting that a position gets posted, hiring a student, and updating/closing a job posting. Additionally, all employers should review the handbook listed below as a reference.

Employers can contact workstudy@drexel.edu with questions or concerns.

Posting a Work-Study Position

All work-study positions are required to be posted on the Drexel Central website. To request that a position gets posted:

  • Log in to the Federal Work-Study SharePoint site
  • Select the "Enter a Listing" link in the first paragraph at the top of the page.
  • A new page will appear. You must complete each field listed:
    • Job title – Make your title as unique as possible to distinguish it from other positions.
    • Job description – In 100 words or less, describe the scope of the position and its responsibilities.
    • Qualifications – List any qualifications needed from a student. If none are required, list N/A.
    • Minimum education – Select the minimum grade level a student must have attained in order to be considered for the position.
    • Community service – Select if the position is considered community service or not.
    • Number of positions – Indicate the number of positions available for this posting.
    • Campus – Select the campus where this position will primarily work.
    • College/School – Select either the college or school this position is housed in; select "other" if the position is not part of a college or school.
    • Department – Select the department the position is housed in.
    • Building – Indicate the primary building location of this position.
    • Room – List the primary room number assigned to this position.
    • Supervisor – Using the directory button to ensure the correct email address is chosen, choose the supervisor for this position ONLY if you are not the supervisor.
    • Supervisor phone – List the supervisor's direct extension.
  • Once you have completed all fields, select the "Save" button.
  • Once you have submitted your posting, you will be forwarded to a "Request Listing" page. You can see the status of any position you have submitted as well as review a summary of the information for each posting by clicking the request name.
  • You will receive an email notification summarizing your submission information.
  • The Office of Financial Aid will review your posting to ensure the accuracy of the information listed. Once this process starts, you will receive an email notification.
  • If your posting request is approved, it will be incorporated into the general listing on the Drexel Central website, where it will be viewable to students. If there are issues with your posting, financial aid staff will return the posting to you with comments for editing.

Updating a Work-Study Position Posting

You must follow the instructions below to request a change to position information or request to close the position; otherwise, your work-study postings will remain viewable on the Drexel Central website in the approved format. You can make a change to a posting as follows:

  • Log in to the Federal Work-Study SharePoint site
  • The "My Job Postings" section of the homepage has a list of the postings you have submitted. If you do not see the position you have submitted, choose the "My Job Posting" link to be taken to the full list of positions.
  • Select the position title.
  • A new window will appear:
    • To make edits to your posting, select the "Edit Item" icon. You will be able to edit any information and resubmit the form. The Office of Financial Aid will need to approve the edits before your posting can be updated online.
    • To close a position, select the "Close Listing" icon. You will need to select a date for the posting to no longer be viewable on the Drexel Central website, then submit.

Hiring a Student for Work-Study

Once your position has been approved by the Office of Financial Aid, you may:

  • Identify students that you would like to interview for your work-study position.
  • Schedule and conduct interviews to fill the position once you have determined the student is eligible to receive work-study funding.
  • Once you have decided to hire a student, complete an Electronic Personnel Action Form (EPAF). Note that EPAFs more than two pay periods behind will not be approved.
  • If the student has never worked at Drexel or has not worked here in the last three years, he or she will have to fill out the New Hire Packet at Human Resources (HR) at 3201 Arch Street, Suite 430. 
    • Acceptable forms of ID that the student must bring to HR include: Drexel student ID (DragonCard) or driver's license AND original birth certificate, Social Security card, or a valid current passport.
  • Once the EPAF reaches HRIS in the approval routing queue and all necessary new hire paperwork has been completed, HRIS enters the student into Banner's HR/Payroll system. Once this has been completed, your student's timesheet will be activated in DrexelOne.