Process

Multiple factors must be considered in the proposing, reviewing, approving, and monitoring research activities that will be resumed. The proposed process is a collaborative, investigator-driven approach.  

Specifically, the request for reactivation of research activity will be initiated by the investigator/faculty/scholar and will be based on minimizing risks using physical distancing and safe space utilization. To this end, academic units should provide discipline-specific guidance to investigators (see Resource Section below for example guidance).

VOLUNTARY PARTICIPATION PROCESS FOR UNDERGRADUATE STUDENTS

The following outlines the Research Ramp Up “Voluntary Participation” process for undergraduate students who have been identified as part of APPROVED “Return to Research” plans:   

  1. The Office of Research & Innovation (ORI) receives and reviews “Return to Research” requests and/or amendments.   

  2. If and when approved, ORI sends a notification of approved “Return to Research” plans and/or amendments to PI(s)/lab manager(s), including required next steps for all approved personnel. It is recommended that PI(s)/lab manager(s) host a group meeting to go over the “Return to Research” plans with lab group.   

  3. ORI will notify the Undergraduate Research & Enrichment Programs (a unit in the Pennoni Honors College) of all undergraduate students included in approved “Return to Research” plans. 

  4. The Undergraduate Research & Enrichment Programs will reach out to undergraduate students listed with required next steps, including:   

    1. Review and understanding of the plans for “Returning to Research” for the specific lab or research team- This can be achieved through an information session with the lab/research team and/or through requesting access to approved "Return to Research" plans from the Office of Research & Innovation (ORI) at DrexelResearchRampUp@drexel.edu.

    2. Completion of electronic COVID-19 training in Blackboard Learn.

    3. Completion of the Voluntary Participation Checklist Form. This checklist form will be emailed to the student by the Undergraduate Research & Enrichment Programs.

  5. Once the Voluntary Participation Checklist Form and process is completed by an undergraduate student:   

    1. If Yes to voluntary participation without any questions/concerns: The Undergraduate Research & Enrichment Programs notifies ORI and sends personnel approval to PI(s)/lab manager(s) and students/postdocs may return to research as scheduled/assigned.   

    2. If Yes or No with additional questions/concerns: The Undergraduate Research & Enrichment Programs follows up with the undergraduate student for a meeting/discussion to better understand their questions/concerns, make proper referrals, etc., and notifies ORI of status updates.   

    3. If No, the Undergraduate Research & Enrichment Programs notifies ORI and notifies PI(s)/lab manager(s). Please refer to the language below for recommendations on working with undergraduate students on plans for continued remote work or other arrangements during this strictly voluntary phase.

Voluntary Participation Process for Graduate Students and Postdocs

The following outlines the Phase I Research Ramp Up “Voluntary Participation” process for graduate students and postdocs who have been identified as part of APPROVED “Return to Research” plans: 

  1. The Office of Research & Innovation (ORI) receives and reviews Phase I “Return to Research” requests. 

  2. If and when approved, ORI sends a notification of approved “Return to Research” plans to PI(s)/lab manager(s), including required next steps for all approved personnel. It is recommended that PI(s)/lab manager(s) host a group meeting to go over the “Return to Research” plans with lab group. 

  3. ORI will notify the Graduate College and Office of Postdoctoral Affairs of all graduate students and postdocs included in approved “Return to Research” plans. 

  4. The Graduate College and Office of Postdoctoral Affairs will reach out to graduate students and postdocs listed with required next steps, including: 

    1. Review and understanding of the plans for “Returning to Research” for the specific lab or research team- This can be achieved through an information session with the lab/research team and/or through requesting access to approved "Return to Research" plans from the Office of Research & Innovation (ORI) at DrexelResearchRampUp@drexel.edu

    2. Completion of electronic COVID-19 training in either Blackboard Learn (for graduate students) or Career Pathway (for postdocs).

    3. Completion of the Voluntary Participation Checklist Form. This checklist form will be emailed to the student by the Graduate College.

  5. Once the Voluntary Participation Checklist Form and process is completed by a graduate student or postdoc: 

    1. If Yes to voluntary participation without any questions/concerns: The Graduate College or Office of Postdoctoral Affairs notifies ORI and sends personnel approval to PI(s)/lab manager(s) and students/postdocs may return to research as scheduled/assigned. 

    2. If Yes or No with additional questions/concerns: The Graduate College or Office of Postdoctoral Affairs follows up with the graduate student or postdoc for a meeting/discussion to better understand their questions/concerns, make proper referrals, etc., notifies ORI of status updates. 

    3. If No, the Graduate College or Office of Postdoctoral Affairs notifies ORI and notifies PI(s)/lab manager(s). Please refer to the language below for recommendations on working with graduate students or postdocs on plans for continued remote work or other arrangements during this strictly voluntary phase. 

Additional Information for Research Faculty 

Please know that the safety of all community members involved in the research enterprise is our highest priority. Drexel University expects that all research personnel returning to research labs will follow all state, city, and University guidance on relevant safety measures. 

Return to on-campus, field- and clinic-based research and scholarly activities work during Phase I is strictly voluntary. We encourage any member of our community that is a member of a vulnerable population to continue to work remotely. In addition, graduate students with a documented disability or medical/health concern are being referred to the Office for Institutional Equity and Inclusive Culture to seek guidance from Disability Resources, including but not limited to requests for accommodations. Postdocs/employees should seek guidance from Human Resources. 

If graduate students elect not to return, it is understood that they will continue work in a remote setting, establishing clear expectations with the PI/research supervisor and engaging in consistent dialogue. Graduate students should be continuing to progress in their degree programs, despite remote activity. For PhD students, it is critical that committee meetings be held during this time and that there is clear and consistent communication. Drexel also expects that graduate students receiving a stipend will continue to do so including while they work remotely. If you need to discuss matters related to stipend support, you need to include your Department Head/Chair and Associate Dean for Graduate Studies and/or Dean. We expect that there will be no negative repercussions to graduate students and their financial support during this time. 

Graduate students and postdocs cannot begin work until they have completed the “Voluntary Participation” process outlined above by the Office of Research & Innovation, Graduate College and Office of Postdoctoral Affairs. As part of this process, it is important that graduate students be provided a thorough understanding of plans implemented to meet COVID-related safety requirements, including review of the detailed plan submitted to ORI, if requested. This may be best accomplished in an information session provided to your research team. However, graduate students may request to review the detailed plans provided to ORI to ensure a clear understanding of all steps taken to return to a safe environment.  As part of the voluntary participation process, graduate students will also receive Phase 1 COVID-19 training

Please don’t hesitate to contact the Graduate College at graduatecollege@drexel.edu or ORI at DrexelResearchRampUp@drexel.edu for any questions or concerns.