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Guidelines for Hosting International Scholars

Guidelines for Hosting International Scholars

All units that plan on hosting a visiting scholar, regardless of sponsorship, should notify the Drexel Global office ( and International Students & Scholars Services ( to ensure appropriate protocol are followed.

Non-Drexel Sponsored Visiting Scholars

Units interested in welcoming a visiting scholar sponsored by a third party (Fulbright, AMIDEAST, IIE, among others) will work with Drexel Global. Units may be interested in co-sponsoring programs or events to connect the visiting scholar to the Drexel community, including research talks or partnership development. Interested departments can research the Fulbright Non-US Scholar website for specific program options to host a scholar.

Steps to Host a Fulbright Scholar

  • Invite an overseas colleague to consider coming to Drexel as a visiting scholar
  • Contact the Drexel Global office ( for specific connections to current international partner institutions.
  • Recommend that the scholar get in touch with the Fulbright commission in his/her country or contact the U.S. Embassy for application and deadline information
  • Provide a letter of invitation to the scholar indicating the terms of the proposed partnership and the relationship between the scholar’s interests and those of the department
  • Upon receipt of a Fulbright award, work with the scholar to determine an appropriate arrival date to campus
  • Provide the scholar with Drexel’s International Faculty Guidebook

Since these scholars often are awarded a stipend for living expenses by their sponsoring fellowship, providing resources to off-campus housing and helping scholars become acquainted with the University comprises most of the pre-arrival work.

Host units should be prepared to assist with:

  • Providing a link to Drexel Off-Campus Housing
  • Submitting the Non-Employee Associate Form to HR (Email address, DragonCard, and Drexel Libraries privileges.)
    • *Please note, visiting scholars will only have access to online library databases while physically located in a Drexel library due to licensing
  • All host departments are expected to provide an office space that the visiting scholar can utilize during their time at Drexel
  • Introducing the scholar to department staff and colleagues and discuss an appropriate work schedule
  • Maintaining frequent contact with the scholar throughout the duration of his/her stay on campus
  • Connecting the scholar to opportunities in Philadelphia and across campus

Drexel Sponsored Visiting Scholars

Units interested in hosting a Drexel-sponsored scholar will work with International Students & Scholars Services (ISSS) ( Policies and procedures are listed on the ISSS website and must be followed to ensure timely J-1 visa processing.