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Faculty and Staff FAQs

Drexel is committed to taking all steps to reduce the risk of COVID-19 transmission on campus by adhering to the latest public health guidelines and fostering a culture of interdependence and responsibility. The information you need to prepare for a safe return to campus can be found in the FAQs below. Please refer to the University Resources page for information about your specific department, school, or program.

Please check this page regularly, as information is updated to reflect the situation as it evolves.

Key Information for Faculty and Professional Staff

Phased Return to Work

Each faculty and professional staff member’s position will be classified into two categories: those needed for on-campus support and those who can continue working remotely. These classifications will be based upon safety protocols, individual job functions and the University’s commitment to ensuring that we fulfill our obligation to maximize the student experience. The University’s Office of Human Resources is recommending that individuals who can successfully work remotely continue to do so if they have not been notified that their job function is required for on-campus support.

A phased approach for returning to campus has been created to ensure we can safely scale up the number of individuals on campus:

Phase Date Population
Current 6/24/2020 All essential personnel and research personnel approved for the increase in Research activities. Please see Research Ramp-Up for more information
Phase 1: Semester Return to Campus 7/20/2020 All faculty and professional staff required to prepare for the return of students on the semester schedule to campus
Phase 2: Summer Ramp-up 8/3/2020 All faculty and professional staff required to prepare for the return of students on the quarter schedule to campus
Phase 3: Fall Return to Campus 9/7/2020 All faculty and professional staff required for the start of fall term classes on September 21
Phase 4: Winter Return to Campus 1/4/2021 All faculty and professional staff who did not return to campus in Phases 1 - 3, with the option to continue remote work

Once faculty and professional staff positions have been categorized and individual needs have been considered, employees will be notified of their Return to Campus date, which is subject to change given the evolving public health circumstances. However, the University will make every effort to provide advanced notice of Return to Campus dates. Faculty and professional staff should consult with their department head or supervisor to clarify their department’s expectations and needs, and should contact their department head, supervisor and/or HR Business Partner for consultation should they require an accommodation.

Changes to the Work Environment

Please consult the Health & Safety section and the main FAQ page of this site for extensive information about health and safety protocols associated with the return to work. The University is also making changes to work spaces across Drexel’s campuses to prepare for your return. Some of the current efforts taking place include:

  • Installation of plexiglass and additional barriers in high-traffic areas, such as reception desks and check-in locations.
  • Adjustment of ventilation systems in all buildings to ensure maximum outside air flow, consistent with public health recommendations.
  • Increased signage throughout campus in order to assist with the flow of foot traffic in hallways and stairways, promote the use of PPE, remind community members about social distancing protocols, reinforce proper hygiene procedures and provide guidance for occupancy limits in spaces throughout the University.

Additional adjustments are being made on a continual basis. Please continue to check this site for the latest updates.

Travel

All domestic and international University travel is currently prohibited.

More information on U.S. travel restrictions and guidelines can be found on the CDC’s Traveler’s Health website and on the Philadelphia Department of  Public Health website. 

Returning to Work

Will faculty and staff have the option to continue working from home?

The University’s Office of Human Resources is recommending that individuals who can successfully work remotely continue to do so if they have not been notified that their job function is required for on-campus support.

Faculty and professional staff should consult with their department head or supervisor to clarify their department’s expectations and needs. If a faculty or professional staff member requires an accommodation, they should contact their HR Business Partner for consultation. 

How will shared office spaces be handled?

Shared office spaces will be modified in accordance with CDC guidelines on social distancing. Administrative units will be developing staffing plans with their employees that will include alternative work scheduling options (e.g., partial work-at-home, alternate days on campus, etc.) to minimize the number of people in the office at any given time.

To enable this effort, facilities will provide each unit with documentation that outlines the safe capacities of all spaces on campus, including shared office spaces. Facilities will be working with administrative units on common areas such as communal kitchens to enhance sanitation measures or potentially restrict access to spaces that are considered “high traffic/non-essential.” Plexiglass and other appropriate barriers will be installed in front-facing office spaces such as reception desks.

What happens if a faculty or professional staff member contracts COVID-19?

Faculty and professional staff are advised to seek medical care by calling their primary care doctor and asking to be evaluated for COVID-19. Immediately after calling your provider, please contact covid19health@drexel.edu and provide your name and a phone number to be contacted by a Drexel representative. It is imperative that the University is aware of any exposure risk to the members of the Drexel community.

Drexel is also providing access to 24/7 confidential medical services effective immediately. These services include access to urgent care and emergency care facilities in close proximity to campus. This information will be included and continuously updated on Drexel’s COVID-19 response website.

Drexel is developing a plan that will be shared in July with detailed protocols should a student, staff, or faculty member contract COVID-19, including the immediate cleaning and disinfecting impacted areas (e.g., classrooms, labs, library, cafeteria, washrooms, study areas, pathways, etc.).

What accommodations will be made for faculty or professional staff who are immunocompromised?

Faculty or professional staff who are immunocompromised should work with their department head to develop a schedule that permits them to work remotely.

Travel: Faculty and Staff

What do I do if I have planned business travel?

Effective immediately and until further notice, domestic and international University-related travel is prohibited.

I have planned personal travel to a CDC Level 1 risk designation. What should I do?

The U.S. State Department is advising against travel abroad and urging Americans abroad to return immediately or plan to remain where you are for an extended period of time. In accordance with CDC guidelines, you may be subject to a 14-day self-isolation upon your return. You are strongly encouraged to report any planned personal travel to your immediate supervisor and your HR Business Partner.

I have planned personal travel to domestic locations where there have been known outbreaks or have declared a state of emergency. What should I do?

You should continue to monitor the CDC risk designation for your planned travel location. You may be subject to a 14-day self-isolation upon your return. You are strongly encouraged to report any planned personal travel to your immediate supervisor and your HR Business Partner.

I have travel planned to a country with a CDC Level 3 risk designation. What do I do?

The U.S. State Department is advising against travel abroad and urging Americans abroad to return immediately or plan to remain where you are for an extended period of time. Accordingly, personal travel to a CDC Level 3 risk designation is discouraged in order to mitigate risk of exposure. Should the CDC expand the list or change the risk level designation of the country to which you are traveling, you may be subject to self-isolation upon your return to work.

What if, due to coronavirus concerns, I need or want to change any personal or professional travel arrangements already booked through Drexel’s Business Travel portal?

You can contact World Travel Inc. directly at 855.809.8166 or drexeltravel@worldtravelinc.com, should you have any questions or concerns. Please also visit the Procurement Services website for more information about the logistics associated with travel bookings on behalf of Drexel.

Classes and Exams : Info for Faculty

Will Drexel be modifying the fall term?

The University will deliver a full 10-week term which will begin as planned on September 21 and end on December 14. To minimize the potential for virus spread, students who are on campus will be asked to depart by Thanksgiving. Following the Thanksgiving break, students will complete their final week of the quarter and finals remotely rather than traveling back and forth for Thanksgiving and increasing the potential for viral transmission.

How should I conduct online or remote exams?

The Instructional Technology Group has created a COVID-19 Prep web page to explain how to use Drexel’s online instruction and testing resources.

 

What type of support is available to help faculty transition to a new teaching modality?

A range of trainings and resources are available to support faculty. While resources can be found in many locations on the Drexel website, the Remote Teaching Sharepoint site is designed as a one-stop shop with information regarding trainings, workshops, "how-to" documents, resources, and support opportunities available at Drexel University.

A few key resources and development opportunities include:

  • Technology Training and Support. The Instructional Technology Group provides training sessions on Blackboard Learn and other instructional technologies. For a list of upcoming trainings visit ITG's website or register directly on Career Pathway. For specific support questions, email itg@drexel.edu. For additional Zoom questions or support, contact ZoomAdmin@drexel.edu.
  • Remote Teaching Workshops from the Teaching and Learning Center. The Teaching and Learning Center facilitates interactive workshops designed to prepare faculty for effective teaching, whether it happens remotely, in the classroom, or some mix of both. A list of upcoming remote teaching workshops can be found on the Teaching and Learning Center's website.
  • Peer2Peer Network. The Peer2Peer Support Network includes faculty across the university who have volunteered to provide support to their colleagues teaching remotely. This group offers 1:1 faculty support with teaching and learning technologies from a faculty perspective. To take advantage of this opportunity email: Peer2PeerSupportNetwork@drexel0.onmicrosoft.com.
  • Remote Course Facilitators. The Graduate College has trained a large number of graduate students who are willing to serve as remote course facilitators. Remote Course Facilitators can help faculty manage several functions during synchronous class meetings such as monitoring the chat box, managing the waiting room, or creating and checking in with breakout rooms. Contact the Graduate College at graduatecollege@drexel.edu to request a summer or fall remote course facilitator.
  • CASTLE Faculty Fellows. CASTLE faculty fellows support Drexel faculty who teach undergraduate STEM courses by answering questions they have about implementing effective remote teaching and serving as a sounding board for faculty who want advice about an approach they would like to try in their classroom. Visit the CASTLE Faculty Fellows site to learn more

What is the grading policy for Summer term?

We recognize that the COVID-19 pandemic has brought much uncertainty and disruption to the lives of our students. After serious consideration and conversation with deans, faculty and our students, it became clear that following our standard grading policy during this unprecedented time was not the best path forward. For that reason, we will offer the option for students to take summer term courses on a Pass/No Pass basis.

Details are available at this link. An FAQ from the Office of the Provost about the Pass/No Pass option is available here.

Human Resources Information

How do I access the mandatory health and safety training for faculty and professional staff returning to campus?

Follow these instructions for accessing the online training. Please ensure that you are not using Edge as your browser to access the training.

  1. In DrexelOne, under the Employee tab, click on the Career Pathway link under the “My Career” header.
  2. On the Career Pathway Welcome page, scroll down to the “Your Transcript” channel and choose “Launch” next to the "Returning to Campus Safely – Drexel’s Response to Coronavirus" course title.
  3. Click the “Play” symbol.
  4. Navigate through the course; you must view the course in its entirety and commit to and take the Dragon Pledge within the training to get credit for completion.

How will I be paid if I am showing symptoms or am diagnosed with COVID-19?

If the professional staff member is able and approved to work remotely, they will not be required to use their leave time. Members of a collective bargaining unit should refer to their union contract.

If the professional staff member is unable to work remotely, is expected to work on campus, or is experiencing symptoms and are unable to work as a result, they are required to use their sick leave. If they do not have enough sick leave accrued, the professional staff member will be permitted to utilize future sick leave accruals to ensure that there is no disruption in pay. Members of a collective bargaining unit should refer to their union contract.

Absences that span more than three days may be covered under the Family Medical Leave Act (FMLA) or the Non-FMLA Medical Leave of Absence. Faculty and professional staff members are encouraged to contact our Leave of Absence Administrator, Lincoln Financial Group. You may file for a leave of absence by phone at 1.888.992.0549 or online by logging in to DrexelOne and selecting “Leave of Absence” in the Benefits Administration section under the “Employee” tab.

What if my family member is showing symptoms or is diagnosed with COVID-19?

Faculty and professional staff members who are off work to care for a family member should use available sick time during their absence. Qualifying family members are outlined in the Sick Leave Policy.

Absences that span more than three days may be covered under the Family Medical Leave Act (FMLA) or the Non-FMLA Medical Leave of Absence. Faculty and professional staff members are encouraged to contact our Leave of Absence Administrator, Lincoln Financial Group. You may file for a leave of absence by phone at 1.888.992.0549 or online by logging in to DrexelOne and selecting “Leave of Absence” in the Benefits Administration section under the “Employee” tab.

Can I ask my faculty/professional staff member if they have COVID-19?

You are permitted to ask faculty/professional staff members how they are feeling in general, but you are not permitted to ask about a specific illness.

Can I communicate with faculty/professional staff members if a co-worker has tested positive for COVID-19?

No. The Americans with Disabilities Act (ADA) restricts employers from sharing personal health information of an employee. Any faculty/professional staff members who have been exposed to or are experiencing symptoms of COVID-19 are required to email covid19health@drexel.edu and provide their name and a phone number to be contacted by a Drexel representative. A physician will review and evaluate the responses to covid19health@drexel.edu and communicate with the impacted department accordingly.

Am I able to access my building on campus?

Drexel campus facilities remain closed to the public until further notice. Only personnel who were previously deemed essential and those engaged in active research functions are permitted on campus. To access campus buildings, you will need to present the letter you received authorizing you to report to campus and your DragonCard. If you have any questions or would like to request access to campus buildings, please contact for HR Business Partner.

What if my child’s daycare provider or school has closed as a result of COVID-19?

If the professional staff member is able and approved to work remotely, they will not be required to use their leave time. Members of a collective bargaining unit should refer to their union contract.

If the professional staff member is unable to work remotely, but there is work available, they will be paid via their vacation leave. Members of a collective bargaining unit should refer to their union contract.

I am currently working remotely, and I do not live in Philadelphia. How does this impact the City Wage Tax that is deducted from my paycheck?

The wages of faculty and professional staff who are working remotely outside of the City of Philadelphia are not applicable to City Wage Tax during this period of remote work. Effective April 1, 2020, the Philadelphia Non-Resident Wage Tax will be turned off for the applicable employee population. For New Jersey residents who currently elect to waive the New Jersey State Tax, the NJ tax will be deducted during this time period. Once Drexel returns to normal operations, the Philadelphia Non-Resident Wage Tax and the New Jersey State Tax will be restored to their current status.

Once you are scheduled to return to work within the City of Philadelphia, regardless of the frequency (for example, if you are working a flexible schedule with some telework), City Wage Tax will be reinstated. The Payroll Office is working to create a process that will allow individuals to record the time worked outside of the city on a per-pay basis, instead of waiting until yearend to file a petition for the credit.

Full-time remote work outside of the City of Philadelphia will continue to be exempt from City Wage Tax.

How are non-benefit eligible employees paid if they cannot work because they have traveled to a country with a CDC Level 3 risk designation, have otherwise been exposed to COVID-19, have related symptoms, or their job duties do not permit them to work from home?

Pursuant to the Promoting Healthy Families and Workplaces, Philadelphia Sick Leave Ordinance, these individuals may be eligible to receive up to 40 hours of sick leave. Any additional time off will be unpaid. Members of a collective bargaining unit should refer to their union contract.

May I take Drexel equipment home to assist with telecommuting during this period?

You will need to seek approval from your manager in order to take Drexel equipment off campus. Please understand that you are responsible for returning the equipment upon your return to work.

My job does not accommodate remote work -- how will I be compensated, and what resources are available to me while I am not permitted on campus?

Benefit-eligible professional staff: Use sick time to record unworked hours. All hours worked must be submitted and approved in accordance with the applicable Payroll Schedules.

Non-benefit eligible faculty and professional staff (casual faculty, co-ops, temporary, per diem, causal and student employees): Will not be paid unless they are able to work remotely and are submitting hours. All hours worked must be submitted and approved in accordance with the applicable Payroll Schedules. Temporary, Per Diem and Casual employees may be eligible to receive up to 40 hours of sick leave in accordance with the Philadelphia Sick Leave Ordinance. Any additional time off will be unpaid.

Pennsylvania workers affected by COVID-19 closures or reduced hours may be eligible for Unemployment Benefits. Please review the Pennsylvania Pressroom site for more information. If you have questions related to specific circumstances in your work environment and/or the resources available to you, contact your HR Business Partner.

I am a temporary employee, required to work on campus. How will I be paid during the closure of campus to the public?

All temporary employees will be paid their regular rate of pay while working remotely and on campus.

Drexel Facilities and Operations

Am I able to access my building on campus?

Drexel campus facilities remain closed to the public until further notice. Only personnel who were previously deemed essential and those engaged in active research functions are permitted on campus. To access campus buildings, you will need to present the letter you received authorizing you to report to campus and your DragonCard. If you have any questions or would like to request access to campus buildings, please contact for HR Business Partner.

Are the campus shuttles still running?

Beginning on Monday, July 6, campus shuttle service on the Dragon (Center City) and Queen Lane routes will resume on modified schedules and with health and safety protocols in place, as outlined on the Real Estate and Facilities COVID-19 Operations page. You can view the modified schedules via this PDF. The Powelton/Spring Garden route remains suspended.

I work in a leased location, should I follow guidance from the landlord or Drexel?

For tenants, follow the direction of the most stringent requirements to assist in protecting the community. If access is restricted, please work with the landlord. If you have challenges with the landlord gaining access to a leased location, please notify Drexel's Real Estate and Facilities team through the Facilities Call Center (Monday-Friday 8 a.m.- 5 p.m.) at 215.895.1700.

Is there any interruption of service in shipping and receiving?

For packages being shipped to campus, please contact the supplier to cancel or hold the order. Shipping and receiving will continue to hold packages, but storage is limited and strained. If a received package is needed, contact Shipping and Receiving at 215.895.2817 to schedule a pickup at the receiving window on the first floor of the General Services Building Monday through Friday, between 7 a.m. and 3 p.m. Delivery service will not be an option at this time

I need a DragonCard - what should I do?

The DragonCard Office is closed. If critical personnel need a DragonCard, they should visit the Drexel University Police Station at 3219 Arch Street.

What's happening with departmental mail service?

If you have any questions about receiving or sending departmental or inter-departmental mail during the campus closure, please speak to your supervisor or department head.

What should I do if a bathroom is out of soap or paper towels or an on-campus sanitizer station is empty?

Please call the Facilities Call Center (Monday-Friday 8 a.m. – 5 p.m.) at 215.895.1700 to report the concern. Student residents can also contact their residence hall Front Desk for assistance.

Research

How will this affect my research project(s)?

Please see the Return to Research page for information.

 

Additional Information for Faculty & Staff

Please visit the pages below for additional information for faculty and professional staff on Drexel’s COVID-19 response and resources. Please also refer to your school, college, or department’s website for information specific to your area of the University.