If your interview was conducted in person, collect the business cards of each person with whom you met so you can be sure to spell their name correctly and include their title. If your interview was remote, ask if interviewers can share their contact information before you conclude the video or phone interview. If you interviewed with multiple people, you should send individual emails that are personalized to each interviewer.
Your email should be short, polite, and highlight some of your qualifications again for the employer. Try to mention something that you spoke about during the interview. This will help the interviewer remember you and it will make the note more personal. Send your email within one day of your interview and follow a formal format with a greeting and a closing. In this way, you are creating a polished and professional image of yourself as a potential candidate.
The thank-you email is usually made up of four paragraphs:
- Salutation/Greeting – Address the interviewer by name (e.g. Dr. Smith, Ms. Jones, or Mr. Johnson), and ensure it is spelled correctly. If you are unsure of the contact's preferred pronoun, address the email to their full name. Remember, you can reference the company's website or LinkedIn to confirm name spelling and correct job title.
- Paragraph 1 – Thank them for their time and reiterate your interest in the position.
- Paragraph 2 – A chance to address any unresolved issues. This may not apply to all interviews, so this is optional.
- Is there a question that you wish you had answered better?
- Is there more information on a point that you forgot to bring up?
- Did the employer request more information on anything?
- Paragraph 3 – Reiterate your skills as they match the employer needs. Clarify this based on additional information you learned at the interview.
- Paragraph 4 – Thank the employer again and invite the employer to let you know if there is any other information you can provide. It is ok to mention you will follow up again, but prompting the employer to contact you within a certain time frame is less appropriate (e.g. "I look forward to hearing from you next week" is too forward).
- Closing/Sign-off – It is best to use a formal closing such as Sincerely, first and last name. If you have not already done so, creating an email signature with your name, Drexel University, your major, and your phone and email can add a professional touch and ensure your contact information is easy for the employer to locate.
Remember to proofread your email twice and spellcheck before sending!
Don't forget this important opportunity to thank the interviewer for their time. Sending this communication is considered a common courtesy, and missing this communication can leave a negative impression with the prospective employer.
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