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Preferred First Name Information for Students

Effective the start of the 2018–2019 academic year, it is the practice of Drexel University that any student, faculty, or staff may choose to be identified within the University community with a preferred name that may differ from the individual's legal first name. The official Preferred Name policy can be found on the Provost's website.

Students who want to use a preferred name should initiate this process in DrexelOne. A person's preferred name will appear instead of, or in addition to, the person's legal first name in University-related systems and documents where it is technically feasible and where the use of the legal first name is not required or necessary by University business or any legal need.

Drexel University reserves the right to deny or remove any preferred name for any reason; including, but not limited to, misuse, misrepresentation, attempting to avoid legal obligation, or the use of offensive names, with or without notice.

Under Drexel University's Family Educational Rights and Privacy Act (FERPA) policy, both the student's preferred and legal names are identified, along with other items, as directory information and may be disclosed to the public without the student's consent unless the student opts not to permit such disclosure. To revoke the disclosure of directory information, a student has the option of restricting this access. Please refer to Right to Consent to Disclosure of Education Records on the FERPA policy website.

Adding and/or Editing Your Preferred Name

Students can add or edit a Preferred Name via the "Personal Information" page in their DrexelOne account:

  • Log into DrexelOne.
  • Select the "Account" icon in the top right-hand corner.
  • Select "Personal Information" from the drop-down menu.
  • Once you are in the Personal Information channel, select the "Edit" icon in the "Personal Details" section.
  • In the new window, the space for you to enter your preferred first name is located below "Date of Birth."
  • Select "Update" once finished.

Preferred Name and Email Display

Students can change the display name for their drexel.edu email address once a preferred name has been indicated in DrexelOne by emailing accounts@drexel.edu. This update affects email display name, Drexel official email address, and Zoom display name.

Drexel Systems and Offices Using Preferred Names

The chart below indicates which Drexel administrative systems and offices are currently using preferred names, and which are not incorporating this information. This listing will be updated as new listings and more systems are updated:

Currently Using Preferred Name Not Using Preferred Name
‚ÄčAdmissions  Office of the Bursar (including eBill and refunds) 
Alert Systems Commencement Program
AskDrexel Dean's List
Advisor Visit Tracking (AVT) Degree Verification  
BbLearn Diploma 
Campus Dining  Enrollment Verification 
DegreeWorks 
National Student Clearinghouse 
DragonCard 
National Student Loan Data Systems 
DrexelOne 
Office of Financial Aid 
Faculty Grading 
Payroll 
Parking Services  Reporting to any entity external to Drexel University 
Photo Class List 
SEVIS 
Residential Living and Student Conduct 
 






RightNow (Drexel Central and all Kiosks)
StarRez (University Housing) 
University Directory 

University-wide administrative reports will be updated over a period of time.

For all other offices/systems/processes not listed above, you should assume your legal name is being utilized.  

Frequently Asked Questions

What is a preferred name?

Many individuals on campus have expressed a desire to be known by a first name different than their legal name. This different name would be a preferred name.

Where does my preferred name appear?

Your preferred name will be used in cases where your legal name is not absolutely necessary. The University's phased implementation of the preferred name policy began in summer of 2018 and will be applied to additional systems and pages over time. In some cases, your preferred name may appear alongside your legal name. This is to ensure that the implementation provides a consistent name experience across University systems and that the use of your preferred name is everywhere, except when technically unfeasible and/or legally necessary.

Some examples of when your legal name is necessary include, but may not be limited to, financial aid documents, eBill statements, name on diploma, payroll and employment documents, and federal immigration documents. In some cases when you provide a preferred name, it may be necessary to clarify that your preferred name is different than your legal name. Examples of this include, but are not limited to, official interactions with police, University security, and/or other law enforcement officials, and verification of medical records.

Additionally, you will be required to sign your legal name on any administrative paperwork; including, but not limited to, financial aid, bursar, registrar, and college forms and documents.

How do I get my preferred name on my DragonCard?

Once a preferred name is indicated in DrexelOne, individuals may obtain a Drexel University DragonCard Identification (ID) with the preferred name printed on the card in place of the legal name. ID badges issued to students who are doing clinical work at hospital locations are subject to strict federal guidelines and; therefore, require the use of the student's legal name.

The first card issued with a preferred name will be printed at no additional cost for the individual. When subsequent replacement cards are requested, the individual will be charged $20 for the issuance of a replacement card. Therefore, if an individual already has a Drexel University ID and then adopts a preferred name, the previous Drexel University ID can be returned to the DragonCard office in the Creese Student Center for a new ID, at no additional cost.

The Drexel University ID that is printed with the preferred name may be used as a valid identification card within the University. However, the Drexel University ID may not be used as an alternative to a legal ID, as it is not a valid legal form of identification. The use of a Drexel University ID to misrepresent an individual’s legal identity, in any circumstance, will be considered misuse and may result in disciplinary action.

Please note that most automated systems at Drexel University will be updated within 24 hours with your new information. Please allow at least 24 hours after indicating a preferred name in DrexelOne before attempting to obtain a new Drexel University ID.

What can I do if my preferred name is deemed inappropriate?

The University reserves the right to change a preferred name back to the student's legal name when it is deemed inappropriate. In such an instance, the student will receive an email advising them of the decision to revert the name.

Can I provide a preferred last name?

No, your last name will continue to be your legal last name. Only a preferred first name may be provided.

How long does it take for my preferred name to appear in systems capable of displaying it?

University systems that read data directly from the University's information system will display the preferred name immediately. An example of this is the Class List page. It will display the student's preferred name immediately. Third-party systems, such as Blackboard Learn, may take up to 24 hours to display your preferred name because a job process must run to feed the data to the system. Each third-party system and data feed is different.

How often can I change my preferred name?

As often as you wish. There is no restriction while you are an actively enrolled student. Once your enrollment ceases, you will not be able to update your preferred name settings.

Can I use any preferred name that I wish?

You are free to determine the chosen first and middle name you want to be known by in the University's information system.

The University reserves the right to deny or remove any chosen name for any reason, including but not limited to misuse, misrepresentation, attempting to avoid legal obligation, or the use of offensive names, with or without notice.

Your preferred name will be used in class by your instructor to take attendance and communicate with you in front of other students, faculty, and staff. This is the name you will be known as at Drexel University.

There are certain limitations on the use of special characters because of how they may affect the student information system database and subsequent third-party systems receiving the preferred name. The special characters that are not allowed are: ! ~ @ # $ % ^ & * () _ +\- = \ [\] {} ; : " \\ | , . <> \/ ?

Additionally, the first letter of a preferred first names must be capitalized.

If I provide a preferred name, could it be used on mailings to my parents/guardians?

Yes, your preferred name is directory information and may be used instead of a legal name; such cases include, but are not limited to, mailings that go to a physical or email address that you share with your parents/guardians and other family members.

Will my chosen name display in the University email and Zoom systems?

If you have already picked up your email accounts, you will need to contact IT at accounts@drexel.edu to request that the display name for your account be updated. This update affects email display name, Drexel official email address, and Zoom display name.