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Information for Family Members about FERPA

At the postsecondary level, parents, guardians, spouses, family members, and other individuals do not have an inherent right to access to a student's education record due to the Family Educational Rights and Privacy Act (FERPA)

Drexel understands that not having an inherent right to access information or to be able to fully participate in administrative matters may be a new scenario for parents, guardians, and other family members, especially if they have or currently are fulfilling that activity for the student in other capacities. 

Drexel will work with family members as much as possible within the guidelines of FERPA; the University's goal is to ensure that the student receives all the assistance they need, and we recognize that having family actively involved in their progress at Drexel is important. That said, students remain ultimately responsible for all aspects of their Drexel education, such as completing coursework, paying their bill, and earning their diploma; therefore, they are the primary decision makers when it comes to their education records.

Please note: Drexel's Acceptable Use Policy prohibits students from sharing their passwords for Drexel accounts (i.e., email, DrexelOne, Blackboard, etc.) with any other individual, including parents. Parents, guardians, and other family members are prohibited from logging into any Drexel system with their student's credentials, regardless of whether the student has given permission.

See more about the Acceptable Use Policy on the Information Technology site

Grades

All of a student's academic course history information is protected under the University's adherence to the FERPA policy. It is important to remember that the student's academic work is solely in their name, which means that other individuals, including parents, spouses, legal guardians, or other relatives do not have an inherent right to this information. Individuals may only be provided access if the student completes a FERPA waiver. 

Academic course history information includes:

  • Course grades
  • Term and cumulative GPA
  • Courses taken
  • Academic standing/progress

Drexel Central will only discuss grade information with the student directly after their identity has been confirmed. It is recommended that if a parent or family member would like to discuss grades, they should speak directly with the student; if necessary, the student can establish an appointment with their academic advisor for further conversation.

Financial Information

All financial information directly related to the student's record is protected under the University's adherence to FERPA Policy. This means that Drexel Central will only discuss or share information about financial aid or billing with the student. If a student would like their parent, guardian, spouse, or other family member to be able to discuss this information on their behalf, the student will need to complete a FERPA Waiver.

Authorized Users 

Students have the option to add a family member as an authorized user for the eBill, which allows the individual access to view a student's online billing account and make payments on their behalf. Being established as an authorized user is not equivalent to a FERPA Waiver, and will not grant access to non-billing information (such as grades), nor will Drexel University staff be able to discuss financial information with authorized users who do not have permission from a FERPA Waiver.