Welcome to the Clinical Compliance Website. On this site you will find information regarding a variety of immunizations, background checks, certifications, forms, and trainings that you may need to complete for your compliance requirements. For individuals who are attending a clinical rotation, the typical compliance package would include background and urine drug screenings, a physical examination and completion of identified immunizations, completion of training modules and required documentation. Some of these steps may take time to complete, such as the Hepatitis B vaccine series, which can take up to seven months if the individual has not started this series. Please plan accordingly.
In the left-hand menu, you will find the navigation links for this website. Each of these links has been broken down to specifically address the steps of the process and allow for accessibility of information. If you are not sure about anything listed on the site, please reach out to firstname.lastname@example.org and request additional information. Please be sure to specify the program for which you are requesting additional information.
Program Specific Requirements
The Program Specific Requirements link includes documentation of each program’s specific compliance requirements as well as due dates. This information is subject to change depending on demands of our clinical sites. If you do not see your program listed, please email email@example.com and include the program you need information about.
Information About Background Record Checks, Child Abuse Clearances, and Drug Tests
Background checks via CastleBranch include the following:
- State Criminal Background Check
When creating your CastleBranch profile you will be prompted to enter identifying information so that a State Criminal Background Check can be completed. The results of the background check will be sent directly to CastleBranch for processing.
- FBI Background Check (fingerprinting)
Step-by-step instructions for completing fingerprinting will be included in your CastleBranch profile. The results of the fingerprints will be mailed to you. Once results are received, you must upload a copy of your results to your CastleBranch profile for processing.
Please Note: Pennsylvania recently changed its fingerprinting provider to IdentoGO. Due to this change, some students are finding it difficult to find a site to complete their fingerprints within a reasonable time frame. Therefore, it is strongly recommended that you schedule an appointment as soon as you receive instructions from your Compliance Coordinator.
- State Child Abuse Clearance
Step-by-step instructions for completing State Child Abuse History Clearance Applications will be included in your CastleBranch profile. Once results are received, you must upload a copy of this result to your CastleBranch profile for processing.
- 10-Panel Drug Test
Within 24-48 hours of creating your CastleBranch profile, an electronic Chain of Custody form (echain) will be placed directly into your profile. The echain will explain where you need to go to complete your drug test. The results of the drug test will be sent directly to CastleBranch for processing. To see the CNHP Substance Abuse Guidelines, go here.
Students are required to have current comprehensive medical insurance coverage while in clinical coursework.
Individuals are responsible for keeping track of their compliance records and ensuring all information is up to date and correct. Updated documents must be submitted in a timely manner before they expire. If any item is expired, it may impact the individual’s ability to continue on with the clinical component of their program.
The Compliance Forms link contains the documents that may be necessary for completion of the compliance process. The health information forms can be downloaded and completed by the individual’s healthcare provider. Follow the instructions in the Program Specific Requirements on how to upload and submit the completed documentation.
The Certifications link shows the various requirements such as CPR that are program specific. Please follow the directions on the Program Specific Requirements to complete the appropriate certifications.
The Training Modules link presents information regarding HIPAA, BioRAFT, and Research (CITI) training.
The FAQs link lists the answers to frequently asked questions and will offer you common links.
The Contact Us link provides contact information to reach the compliance team, as well as a phone number to reach CastleBranch.
Guidelines for Success:
Download and print the checklist that provides the due dates for your compliance requirements. If requested, initiate the CastleBranch profile and begin to upload your completed documents and training completion certificates. A video tutorial on how to create your CastleBranch profile is available here. If there is a rejection on your CastleBranch profile, please log in to your account and view the specific instructions to assist you with how to correct the rejection. If you have any specific questions, please reach out to CastleBranch first. Ask questions early and often if you find you are having a problem. Your questions will be answered in a timely manner - within 24 business hours during the week and 48 hours over the weekend.
Important tip: Check your Drexel email daily, and do not let it get 'over limit'. This may cause you to miss important emails.