Forms
P-Card
The P-Card application is accessible online through the Employee tab in DrexelOne. Review the PDFs below for instructions.
- For Applicant: Application Process for P-Card [PDF]
- For Approver: Approval Process for P-Card Application [PDF]
All P-Card forms are available in SAP Ariba Marketplace, accessible through the “Employee” tab in DrexelOne. Once in SAP Ariba Marketplace, scroll to the Travel & Expense tile and then scroll to the Expenses section of the Travel & Expense page. There you will find the following forms:
- P-Card Application Business Justification
- P-Card Purchase Exception
- P-Card Change Request
Travel
Submit travel and expense reports to TandE@drexel.edu.
- Travel Expense Reimbursement Report [PDF]
- Travel Expense Reimbursement Report [PDF]
- Travel Advance and Prepaid Expense Report [PDF]
Travel Account Codes
| Account Code | Description |
|---|---|
| 3311 | Airfare International |
| 3312 | Rail International |
| 3313 | Hotel / Lodging International |
| 3314 | Auto Rental International |
| 3316 | Meals International |
| 3317 | Entertainment |
| 3318 | Registration / Conference International |
| 3319 | Other International Business Expense |
| 3321 | Airfare Domestic |
| 3322 | Rail Domestic |
| 3323 | Hotel / Lodging Domestic |
| 3324 | Auto Rental Domestic |
| 3325 | Meals Domestic |
| 3326 | Entertainment Domestic |
| 3327 | Mileage / tolls / parking / taxi |
| 3328 | Registration / Conference Domestic |
| 3329 | Other Domestic Business Expense |
Other Forms
- Missing Expense Receipt Form [PDF]: Use this form when you do not have a receipt to document a P-card purchase for travel or other business expenses. Submit to TandE@drexel.edu.
- Business Meal Expense Approval Form [PDF]: Use this form for requesting personal funds reimbursement for business meals.
- Fly America Act (FAA) Waiver Checklist [PDF]: Use this form for a specific international travel scenario: when booking foreign air travel with a foreign carrier and when these arrangements are not being made through the Travel Management Company. Submit this form with your travel expense reimbursement request.
- Guidelines for Furniture Purchases [PDF]: Use this form to affirm that you have read and understood the furniture purchasing guidelines, when initiating a purchase order for new furniture.
- Over $500,000 Purchase/Contract Approval Memo [.docx]: Use this form for approvals when arranging a purchase that exceeds $500,000.
- 1099-MISC and 1099-NEC IRS tax forms