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Referring a Student or Employee to Disability Resources

To ensure that all qualified individuals with disabilities receive the information and resources they need, all officers, deans, department heads, faculty members, academic advisors, directors and supervisors must refer any individual who requests an accommodation to Disability Resources. All referrals, even if initially made verbally, must be followed up in writing.

If the Individual Directly Discloses a Disability

Any individual who directly discloses that they have a disability and requests accommodations should be referred in writing to Drexel Disability Resources. Even if the initial conversation with the individual is in person, it should be followed up with an email sent to the individual providing them with the contact information for Disability Resources. A sample referral email template is available below.

If the Individual does not Directly Disclose a Disability

Individuals may struggle academically or professionally for a number of reasons and can therefore benefit from the services offered by a variety of on-campus offices. If an individual who has not disclosed a disability appears to be struggling and you feel they may benefit from services offered, we suggest that you provide the individual with information about the variety of resources available at Drexel.

  • For students, this may include the Office of Equality and Diversity, Disability Resources, Counseling and Health, the Center for Learning and Academic Success Services, Departmental Tutoring, Drexel Central, the Drexel Writing Center, Religious and Spiritual Life, the Drexel Autism Support Program, etc.
  • For employees, this may include the Office of Equality and Diversity, Disability Resources, the Employee Assistance Program, professional development opportunities through Human Resources, etc.

Providing these resources allows the individual to seek services on their own to maintain their privacy. A sample general resources email template is available below.

Please note that it is not appropriate to ask an individual whether or not they have a disability.

Basic Referral Email Template (Students)

Dear Student,

During our conversation today I encouraged you to contact Disability Resources within the Office of Student Life here at Drexel. I want to ensure that you have their contact information, please find it below:

Disability Resources website
Email: disability@drexel.edu
Phone: 215.895.1401

Sincerely,

Basic Referral Email Template (Employees)

Dear Employee,

During our conversation today I encouraged you to contact Disability Resources within the Human Resources Office at Drexel. I want to ensure that you have their contact information, please find it below:

Disability Resources website
Email: hrdisability@drexel.edu
Phone: 215.895.1410

Sincerely,

General Resources Referral Email Template (Students)

Dear Student,

As we discussed today, the University offers many different free resources for students. I wanted to make sure you were aware of these resources and had their contact information. I encourage you to make use of any of these resources you feel could be helpful (this is not an exhaustive list):

Sincerely,

General Resources Referral Email Template (Employees)

Dear Employee,

As we discussed today, the University offers many free resources for employees. I want to make sure you are aware of these resources and have access to contact information. I encourage you to make use of any of these helpful resources (this is not an exhaustive list):

Sincerely,