How do I record split work locations?
To accommodate an employee’s splitting time working on campus and remotely outside of the City of Philadelphia, the employee’s supervisor will need to send an email to the payroll department at payroll@drexel.edu and copy the employee on the email.
It must be included in the email that the employee is required to work remotely as well as the percentages of time spent working remotely and on campus. If and when an employee’s work situation changes, a new email must be sent to payroll to reflect the changes.
The Work Location Certification app in DrexelOne is no longer being used.
Note: If the employee is working remotely for convenience, no action is needed.
How do I sign up for direct deposit?
Please submit a Direct Deposit Authorization form, available in the
forms section of our website, to the Payroll Department for processing. Instructions for completing the authorization form are available on our
instructions page. Check the "Start" box for each new account that you want to add.
How do I change my existing bank accounts for direct deposit?
Please submit a Direct Deposit Authorization form, available in the
forms section of our website, to the Payroll Department for processing. Instructions for completing the authorization form are available on our
instructions page. Check the "Stop" box for the account that you want to turn off and check the "Start" box for the account that you want to add.
How do I report my hours for payroll?
Hourly timesheets and exempt leave reports are submitted to Payroll through DrexelOne. Instructions for creating and submitting your time sheet (Web*Time Entry) or leave report (Exempt Leave Reporting) are available on our
instructions page. All hourly timesheets must be submitted and approved before the deadline for the pay period in order to be processed and paid. Please see our
schedules page for the deadlines associated with each pay period.
You can update your New Jersey Income Tax by completing and submitting Form NJ-W4 to the Payroll Office. You can access the form here.
The Form NJ-W4 should be completed and submitted to the Payroll Department via AskDrexel. Then, your New Jersey Income Tax will be adjusted accordingly. Please note the Payroll Schedules. To guarantee the change will be in the next pay, Payroll will need to receive your Form NJ-W4 by the corresponding PAF DUE date.
Employees may access their pay stub online using DrexelOne. Instructions for accessing your pay stub online through the DrexelOne portal have been posted on our
instructions page.
How do I change my marital status or number of exemptions for federal tax withholding?
To change the federal income tax withholding on your pay check, you may update your W-4 online in Drexel One. Instructions for updating your W-4 are available on our
instructions page.
Will I have to pay taxes on my tuition remission?
A detailed document explaining when tuition remission is taxable and how the tax withholding will impact your pay check is available on our
instructions page.
Paper W-2 forms are mailed to your Employee Home Address by January 31. You may be able to access your W-2 sooner if you sign up for online delivery. If you sign up for online delivery, you will be notified by e-mail when your W-2 is available. Instructions for online W-2 consent and accessing your W-2 form in Drexel One are available on our
instructions page.
How are relocation expense allowances reimbursed?
- Department receives approval from the Provost office/HR that they may offer relocation expense reimbursement.
- Department specifies in the faculty or professional staff member’s offer letter that relocation expenses will be disbursed through a relocation allowance up to a specific dollar amount.
- Department Business Administrator submits a completed supplemental pay form, with appropriate receipts attached, to Human Resources for review.
- Once approved, Human Resources will forward the form to Payroll for processing. Once processed, the individual will receive the payment via check mailed to their home address.
- If the individual has not started working yet, they must complete a new hire packet. Once processed, a check will be mailed to their home address.
How are one-lump sum relocation expense payments processed?
- Department receives approval from the Provost office/HR that they may offer a one-lump sum relocation expense payment.
- Department specifies in the faculty or professional staff member’s offer letter that relocation expenses will covered through a one-lump sum payment.
- Department Business Administrator submits a completed supplemental pay form, with copy of the offer letter, to Human Resources for review.
- Once approved, Human Resources will forward the form to Payroll for processing. Once processed, the individual will receive the payment via check mailed to their home address.
- If the individual has not started working yet, they must complete a new hire packet. Once processed, a check will be mailed to their home address.
Are employer-paid relocation expenses taxable?
Effective January 1, 2018, under the
Tax Cuts and Jobs Act, all employer-paid relocation expenses must be reported as taxable income. Relocation expenses may be covered through a one-lump sum or through reimbursement up to a specific dollar amount. Both allowances are taxable and will be issued through Payroll. The relocation expenses must be addressed in the faculty or professional staff member’s offer letter, stating the method of coverage. A supplemental pay form must be submitted for both the one-lump sum and the reimbursement of expenses.
If the University grants employees "early dismissal," how do I record that on my leave report?
- Non-exempt professional staff who are able to take advantage of the early closing should record the time off as "Admin Closing."
- Time worked during the closure is "Regular." This time does not qualify for overtime.
- Exempt professional staff do not need to record this time on their leave reports.
- If a professional staff member has a previously scheduled day off, the full day must be reported as leave time (vacation, sick or floating holiday).