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FMLA and Leave of Absence

If there is a situation in which an employee needs to take a leave of absence, three options are available, depending on the employee's length of service:

FMLA (Family and Medical Leave Act)

FMLA is a leave of absence of up to 12 weeks in a 12-month period. Available to employees who have been employed for at least one year, have worked 1,250 hours in the 12-month period preceding the leave, and who have a qualifying need.

Non-FMLA Medical Leave of Absence

A leave of absence for up to 90 calendar days in a 12-month period for the serious health condition of the faculty or professional staff member or their immediate family member. Types of conditions are outlined in policies listed below.

Personal Leave of Absence

Allows a leave of absence for 30 calendar days in a 12-month period for approved reasons (medical, non-medical, education, family-related, extended vacation, etc.). The length of the leave, and Drexel's ability to grant it, will depend upon the department's or college's ability to make personnel adjustments that will ensure its continuous and satisfactory functioning during the employee's absence.

How to Initiate a Claim

Employees requesting FMLA or a Medical Leave of Absence will need to apply with our administrator, Guardian. They can be reached at 1.888.889.2953.

To apply for a Personal Leave of Absence please contact your HR Business Partner.

Under a Philadelphia law titled 'Entitlement to Leave Due to Domestic or Sexual Violence," if you or a family or household member, have been the victim of domestic violence, sexual assault or stalking you may be entitled to take certain amounts of unpaid leave from work. Learn more about your rights on the this flyer [PDF] or visit the Philadelphia Commission on Human Relations website.

Time/Leave Reporting

During an employee's leave of absence, Human Resources (HR) will manage all time/leave reporting. HR will maintain reporting responsibility from the pay period in which an employee goes out on leave through the pay period in which they actively return to work. During this time, employees should not submit their time, and the employee's supervisor will not need to approve time. If an employee returns to work before the end of a pay period, the hours worked should be submitted via email to Melissa Grant at mas495@drexel.edu with the employee's supervisor included on the email message. Time/leave reporting responsibility is then returned to the employee during the pay period following the return from leave of absence.

Online FLMA Training Sessions

Please follow the instructions below to access the online training session for "Family Medical Leave – What You Need to Know."

  • Log in to DrexelOne.
  • Select the Employee tab.
  • Select Career Pathway under the Development and Certifications header.
  • Click the Learning tab.
  • Click "Browse for Training" to find the "Family Medical Leave – What You Need to Know" session.
  • It will take approximately 30 minutes to complete the session.

Additional Information

Any employee who has a medical condition that they feel may rise to the level of a disability as defined by the Americans with Disabilities Act Amendments Act (ADAAA) and is interested in requesting reasonable accommodations in order to meet the essential functions of their job should contact Disability Resources within the Office of Equality and Diversity (OED) at Drexel University. They can be reached by phone at 215.895.1401 or by email at disability@drexel.edu. Please visit the Office of Equality and Diversity website for information. Contacting OED is voluntary.