Effective classroom scheduling is essential to the academic mission of Drexel University. The Office of the University Registrar (OUR) is committed to collaborating with course schedulers, faculty, and Event Services to maximize the use of our valuable institutional resources. First priority is given to University activities contributing to the advancement of our educational mission, such as academic classes and exam scheduling. The scheduling of events will depend on the availability of classrooms after classes and exams have been scheduled.

For a list of all centrally-scheduled classrooms controlled by OUR with their max capacities and A/V equipment details, by building, please visit the IMS Classroom Information Directory.

Academic Room Scheduling

All Faculty and Staff

Changes to classroom assignments can be requested by either the department administrator/course scheduler or the instructor of the course through the end of the 2nd week of term. For non-HSB room change requests, email ExamMail@drexel.edu. All HSB building, CC, QL or WR room changes should be sent to OURHSSched@drexel.edu.

Please include:

• Course Reference Number (CRN)
• Subject, Course and Section Number (i.e., ENGL 101 005)
• Reason for Requested Change

Students needing special accommodation(s) due to disabilities must first contact Disability Resources.

Instructors needing special accommodations due to disabilities must register with Human Resources through their My Lincoln portal via DrexelOne.  Information regarding this process and required documentation can be found on the Disability Services Resources for Employees: Registering with Human Resources page. Please be sure to file with Human Resources in order to ensure student accommodation is not factored into room assignments without consideration of your needs. Classroom preferences with the Office of the University Registrar cannot receive the same weight formula as student or faculty accommodations. 

Event Room Scheduling

Event Services will begin confirming non-course events that fall in weeks 1 and 2 on a rolling basis, ensuring that confirmations are sent out no later than one week prior to an event. After the add/drop period ends, confirmations for the remainder of term will begin being sent through the end of classes until the final exam schedule is posted during week 5, after which final exam week based events will be confirmed.

How to Request an Event

Students

All student organization event requests must be submitted through DragonLink.
*Student needs for candidacy exams or defenses should be submitted by their faculty or advisor through the Campus Reservation System via a course-related room request form.

CNHP Student HSB Study Space Requests

CNHP Students may request HSB rooms for study space via the Campus Reservation System by clicking on the CREATE A RESERVATION button located in the top left corner of the page, and then clicking on the CNHP Student Classroom Reservations template. Student organizations must reserve space through DragonLink per University guidelines.

All Faculty and Staff

All faculty and staff event requests, be they course-related or non-course related events, must be submitted through the Campus Reservation System. Please be sure to read any announcements and click on the CREATE A RESERVATION button located in the top left corner of the page. Please also click on the associated 'About' pop-up for a template before opening to ensure you make the appropriate selection.

Course-Related Events

Room requests for activities related to academic courses on the University City campus must be submitted through the Course-Related Event Request Template at least two days in advance.

• CNHP HSB course-related room requests must be submitted through the HSB CNHP Course-Related Requests template.
• GSBSPS course-related room requests must be submitted through the GSBSPS Room Requests (UC/CC/QL Campuses) template.
• West Reading room requests should be submitted through the Dept Use Only - West Reading Event Reservations template.

The following events qualify as course-related events: 

• Make-up classes, additional lectures or review sessions
• Rooms for PhD and thesis defenses
• Academic related group study sessions
• Requests for additional time in a classroom after a regularly scheduled course section (Must include subject, course, & section number in event title. Example: MATH 121 002 Added Class Time. Current room assignment must be known in order to complete form).

This template is for course-related, ad hoc space requests and is not intended for submitting classroom change requests or final exam scheduling preferences. Final examination requests must be submitted through a department scheduler/administrator to the Office of the University Registrar. For classroom change requests, see the Academic Room Scheduling section above. 

Non-Course Related Events

All non-course related events requests on the University City campus must be submitted through Request an Event Space On Campus template, for events such as:

• Conferences
• Welcome Week events
• Non-course related lectures, seminars and discussions
• General socials
• Receptions
• Training sessions and workshops
• Commencement-related events
• Student recruitment
• Meetings
• Interviews

For events on the Center City and Queen Lane campuses, please use the GSBSPS Room Requests (UC/CC/QL Campuses) template. Please note that support services are limited on the CC and QL campuses at this time. 

Modify/Cancel a Course-Related Event

To cancel or change an event that has been confirmed through the Office of the University Registrar, send an email to the appropriate email address based on your event location:

• Center City, Queen Lane or West Reading: OURHSSched@drexel.edu
• Health Sciences Building: OURHSSched@drexel.edu
• All other University City Buildings: ExamMail@drexel.edu

Please be sure to include:

• Reservation Number
• Title of Event
• Start/End Dates and Times

Scheduled Campus Reservation System Outages for Final Exam Room Assignments

On Tuesday of Week 6 of each quarter, the Campus Reservation System and any forms used to request academic space will temporarily be unavailable for the duration of the business day. Any calendar supported by the EMS system will only show events, not academics during these hours. All classes will meet as normally scheduled, and the forms will be restored for use by the following day. 

These outages will take place on the following business days for the upcoming academic year: