Room Scheduling

Effective classroom scheduling is critical to Drexel University's academic mission. The Office of the University Registrar (OUR) is proud to partner with course schedulers, faculty, and event organizers to ensure optimal use of our valuable institutional resources. First priority is given to University activities necessary to the advancement of the educational mission of the University (i.e. academic classes and exam scheduling). Scheduling of events is contingent on classroom availability following the scheduling of classes and exams.

View a list of all classrooms centrally-scheduled by OUR on the University City and Center City campuses. Pertinent classroom details are listed including capacity, A/V equipment, accessibility, light, etc.

Academic Room Scheduling

Changes to classroom assignments can be requested by either the department offering the course or the instructor of the course through the end of the 2nd week of term. For non-HSB room change requests, email ExamMail@drexel.edu. All HSB room changes should be sent to OURHSSched@drexel.edu.

Please include:

• Course Reference Number (CRN)
• Subject, Course and Section Number (i.e., ENGL 101 005)
• Reason for Requested Change

Students needing special accommodations due to disabilities must first contact Disability Resources.

Instructors needing special accommodations due to disabilities must register with Human Resources through the process described on Disability Resources's Resources for Employees.

Event Room Scheduling

The Office of the University Registrar will begin scheduling non-course events during the 2nd week of each term. For events scheduled during weeks one and two of the term, room assignments will be provided no later than one week before the event.

Request an Event: University City and West Reading Campuses (Not Including the HSB)

All Students

All student and student organization event requests must be submitted through DragonLink.

All UC/WR Faculty and Staff

Room requests for activities related to academic courses can be submitted directly to the Office of the University Registrar

• Course related meetings such as exams, make-up classes and review sessions
• Rooms for PhD and thesis defenses
• Academic related group study sessions

Be sure to submit your request through the appropriate request form in Astra Schedule. You must sign in using your Drexel User ID and password in order to successfully submit a complete request. The following forms are accessible on the homepage:

• University City Campus Event Request Form (*COURSE-RELATED EVENTS & ES / EMSS USERS)
• LeBow College of Business (Pearlstein and Gerri C. LeBow Hall) Event Request Form
• West Reading Campus Event Request Form

  Request an Event in Astra Schedule

Review the instructions on how to modify/cancel an event below.

Non-Course Related Events

All non-course related events requests must be submitted to Event Services. This includes:

• Conferences
• Lectures
• Non-course related seminars and discussions
• General socials
• Receptions
• Training sessions and workshops
• Meetings

Request an Event: Center City and Queen Lane Campuses

All Students

All student and student organization event requests, please contact your department coordinator.

All CC/QL Faculty and Staff

Room requests can be submitted directly to the Office of the University Registrar through Astra Schedule. Be sure to submit your request through the appropriate request form in Astra Schedule. You must sign in using your Drexel User ID and password in order to successfully submit a complete request. The following forms are accessible on the homepage:

• Center City Campus Event Request Form
• Queen Lane Campus Event Request Form

  Request an Event in Astra Schedule

Modify/Cancel an Event

To cancel or change an event that has been confirmed through the Office of the University Registrar, send an email to the appropriate email address based on your event location:

• Center City, Queen Lane or West Reading: OURHSSched@drexel.edu
• Health Sciences Building: OURHSSched@drexel.edu
• All other University City Buildings: ExamMail@drexel.edu

Please be sure to include:

• Reservation Number
• Title of Event
• Start/End Dates and Times

Classroom Transition and Courtesy Guidelines

The 10-Minute Period Between Classes or Events

Class dismissal should coincide with a section's published end time according to the Term Master Schedule.

• The first five minutes after the published end time of any course section should be considered a shut-down period for the class that just concluded, allowing the instructor sufficient time to pack up any teaching materials and leave the classroom in good order.
• The second five minutes preceding the start of the next class should be considered preparation time for the incoming class and instructor.

In the event of a disagreement with another instructor who is not adhering to the above guidelines, instructors are encouraged to resolve the issue internally, in a friendly and professional manner. Instructors may report an ongoing issue to the course scheduler for their department. The course scheduler may then contact Academic Services within the Office of the University Registrar for further guidance. 

These guidelines also apply to any/all event reservations in the centrally-scheduled classroom pool. Please refer to the start and end times listed on your Astra Schedule event summary. 

Leaving Your Assigned Classroom in Good Order

Leaving your assigned classroom in good order ensures that the next session can begin promptly and fosters a sense of collegiality among Drexel University faculty, students and staff. Upon the conclusion of your session, the following actions are recommended:

• Erase the board(s).
• Return the desks to their original configuration.
• If applicable, log out of the room computer. Please do not turn off the room computer. 
• Power down any A/V equipment.

Please do not move classroom furniture between rooms. If you need a larger room for your class, please contact the course scheduler for your department. 

If you have any questions about the technology in your assigned classroom, please contact Instructional Medial Services.