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Room Scheduling

The Office of the University Registrar manages the assignment of instructional space in coordination with the Colleges and academic departments and the assignment of event space in coordination with University Facilities and the Event Services office for each respective term. First Priority is given to university activities necessary to the advancement of the educational mission of the university (i.e. academic classes and exam scheduling). Scheduling of events is contingent on classroom availability following the scheduling of classes and exams.

A listing of all classrooms scheduled through the Office of the University Registrar on the University City and Center City campuses can be found here. Pertinent classroom details are listed including capacity, a/v equipment, accessibility, light, etc.

Academic Room Scheduling

Changes to classroom assignments can be requested by the department offering the course or the instructor of the course through the end of the 2nd week of term. Send all room change requests to

Please include:

  • Course Reference Number (CRN)
  • Subject
  • Course
  • Section Number
  • Reason for Requested Change

Students and instructors needing special accommodations due to disabilities must first contact Disability Resources.

Event Room Scheduling

The Office of the University Registrar will begin scheduling non-course events during the 2nd week of each term. For events scheduled during weeks one and two of the term, room assignments will be provided no later than one week before the event.

Requesting an Event

University City


All student and student organization event requests must be submitted to the Event Services Office.

Faculty & Staff:

Room requests for activities related to academic courses can be submitted directly to the Office of the University Registrar.  These submissions may include:

  • Course related meetings such as exams, make-up classes and review sessions
  • Rooms for PhD and thesis defenses
  • Academic related group study sessions

Click here to request an event in Astra Schedule.

All non-course related events requests must be submitted to the Event Services office. This includes:

  • Conferences
  • Lectures
  • Non-course related seminars and discussions
  • General socials
  • Open houses
  • Receptions
  • Training sessions and workshops
  • Meetings

Center City, Queen Lane, and West Reading

Click here to request an event in Astra Schedule.

Modifying/Cancelling an Event

To cancel or change an event that has been confirmed through the Office of the University Registrar, send an email to for events on the Center City, Queen Lane or West Reading campuses and to for events on the University City campus. Please include:

  • Reservation Number
  • Title of Event
  • Start and End Dates

Astra Schedule Event Request User Guides: