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Course Withdrawal

No.: PROV-X-081618
Effective Date: 09/10/2018
Supersedes: 9/06/2016
Reaffirmed Date: N/A
Correlates to Procedure No.: N/A
Issuing Authority: Provost
Issuing Office: Office of the Provost

CLASSIFICATION: Registration

PURPOSE AND APPLICATION

Withdrawal from a course after the official course add/drop period affords a student the means to adjust course load through a significant part of an academic term in accordance to the official course withdrawal deadlines.

STATEMENT OF POLICY

Students may withdraw from a course during the withdrawal period beginning at the end of the course Add/Drop Period through the following dates:

Term System Close of Withdrawal Period
Quarter Friday of Week 7
Semester Friday of Week 11
Accelerated Term Friday of Week 3

A withdrawal from a course will result in a grade of “W” being reflected on a student’s transcript with no impact to the student’s term and cumulative grade point average (GPA).

A course withdrawal is not permitted in situations involving academic dishonesty. A course withdrawal that was processed before a final sanction of academic dishonesty is applied will revert to the grade assigned by the instructor in accordance with the Academic Integrity Policy.

ENTITIES AFFECTED BY THIS POLICY

All students except those in JD and MD degree programs

PROCESS

Course Withdrawal

  • Process for course withdrawal: The University currently has two processes for withdrawing from a course; electronically, via DrexelOne, and by using the Course Withdrawal Form [PDF]. While most students on the quarter calendar will be able to use the electronic course withdrawal process, there are restrictions. For more information about the electronic course withdraw process, please visit the following webpage: Withdrawing from a Course. For those submitting the Course Withdrawal Form, the student must secure instructor’s and advisor’s signatures or e-mail correspondence as verification of a discussion regarding his/her performance and progress in the program. The student submits the Withdrawal form to Drexel Central.
  • Impact on the student’s academic record:
    1. Withdrawal from a course results in a grade of “W” being reflected on a student’s transcript with no impact to the grade point average (GPA).
    2. If no action is taken by a student on term course registration, the registration schedule will remain.
  • Withdrawal from a course may impact a student’s ability to progress in the major, as in the case of withdrawal from pre-requisite courses or a student’s eligibility for financial aid as described in the Satisfactory Academic Progress policy.
  • It is the responsibility of the student to ensure the accuracy of his/her course registration and to make appropriate changes as needed. Consultation with the student’s academic advisor is strongly recommended.
  • It is the responsibility of the student to understand the impact of any change to course registration to his/her enrollment status (full-time vs. part-time) and financial aid eligibility. Course registration adjustments may impact billing and financial aid eligibility. Adding or dropping courses can have serious financial and academic implications, possibly affecting billing, financial aid, VA benefits, and eligibility to participate in NCAA athletic events and, for international students, immigration status.
  • Students are strongly encouraged to discuss the decision to withdraw with:
    1. the course instructor to assess their performance and progress in the course and determine if withdrawal is warranted;
    2. their academic advisor to explore the impact of withdrawal on reasonable progress in the program given pre-requisite standards and potential course sequencing limitations; and
    3. Drexel Central representative to review impact of withdrawal on billing and current and future financial aid eligibility.

Late Course Withdrawal Appeal

  • A student unable to withdraw from a course(s) due to exigent circumstances after the close of the course withdrawal period may consider submitting a late registration course withdrawal appeal.
  • Students have from week eight (8) of any current term until fourteen (14) business days after the last day of Final Examinations to submit an appeal for a Late Course(s) Withdrawal for that respective Quarter, granted that no final grades were reported by the instructor. Students who are contesting earned grades should reference the Grade Appeals policy.
  • If a student has taken the final mode of assessment for a course(s) and received a final grade(s), they cannot request a late registration course withdrawal appeal
  • Students who are seeking to withdraw from all courses for the quarter, should review the Withdrawal from the University and Leave of Absence polices.
  • Students should initiate the late registration course withdrawal appeal with their academic advisor

DEFINITIONS

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KEYWORDS

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