Transferring records to the Legacy Center Archives

The Legacy Center collects internal records transfers from departments, faculty, staff, and campus organizations. We accept physical and electronic records, including files on external drives and removable media. Following is a list of record types to consider transferring when they are no longer used in the course of daily business. You may find other record types that are not listed, please ask or simply include them.

The Archives is the designated repository for the College of Medicine, College of Nursing and Health Professions, and the School of Public Health.

Please contact Margaret Graham, Matt Herbison, or Kieran McGhee at the Legacy Center Archives with questions or when you’re ready to transfer materials: com_archives@drexel.edu or 215‐991‐8340.

Departmental and organization records

• Departmental and committee agendas, meeting minutes, and proceedings
• Professional correspondence and memoranda, including email
• Annual reports
• Strategic plans
• Departmental or organizational rosters, directories or membership lists; lists of staff, students, and/or faculty
• Newsletters, magazines, and other publications
• Event programs, brochures, flyers, posters, press releases, and other public relations materials
• Photographs, scrapbooks, video and audio recordings (unique, non‐commercial recordings and raw tape/files)
• Syllabi and other curriculum materials
• Grant proposals
• Accreditation records (final reports and determinations)
• Building and space plans and blueprints
• Constitutions, charters, and by‐laws
• Department or organizational histories
• Subject files concerning projects, activities, and functions
• Aggregate financial records such as treasurer’s reports
• Inactive research data, dependent on technological restrictions such as file format, proprietary versus open data and software, file size, and privacy and other legal concerns

Faculty and staff records

• Professional correspondence and memoranda, including email
• Diaries, journals, notebooks, and appointment calendars
• Biographical material such as resumes, curricula vitae, bibliographies, and biographical sketches
• Research designs, notes, and reports
• Inactive research data, dependent on technological restrictions such as file format, proprietary versus open data and software, file size, and privacy and other legal concerns
• Lecture notes, course syllabi, and course outlines
• Records of departmental and committee work such as agendas, meeting minutes, reports, and correspondence
• Published articles and monographs by the donor, as well as drafts and manuscripts of speeches, presentations, articles, and reviews
• Photographs, scrapbooks, video and audio recordings (unique, non‐commercial recordings and raw tape/files)

The Legacy Center is not able to accept the following

• Most medical records are not suitable for transfer but please ask
• Most personnel records are not suitable for transfer but please ask
• Payroll records
• Detailed financial records, canceled checks, bank statements, or receipts
• Most plaques or trophies
• Furniture
• Medical instruments unless faculty‐invented or rare or unique
• Text books or other books unless rare, unique or published by Drexel authors
• Most artwork which is generally the purview of the Drexel Collection
• Computer equipment and software applications