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Policies and Procedures

Cost Transfer Policy

The University has a stewardship responsibility for all externally sponsored funds. Proper management of sponsored project expenditures is essential to meet this obligation. Therefore, The Cost Transfer Policy will be consistently applied to all sponsored project agreements.

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Effort Reporting Policy

This policy describes the University's commitment to educate, implement and manage its processes and procedures related to Effort Reporting.

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Guidelines on the Use of Facilities and Administrative (Indirect) Cost Recovery Reimbursement

Facility & Administration (F&A) costs are indirect costs which are necessary to support research and other sponsored projects, but which cannot be readily assigned to individual projects. Utilization of F&A cost recovery is restricted to uses that enhance the university’s academic and research efforts. More specifically, their use is limited to “scholarly development of faculty/staff/ students, support of campus infrastructure, or expansion of research.” F&A cost recovery may not be used for PI compensation.  As with any guidance, our University policies and applicable laws and sponsor regulations should also be followed when utilizing these resources. 

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P-Card Purchases on Grants

Drexel University and the Academy of Natural Sciences are required in their roles as Federal government contractors to abide by the Executive Orders 12549 and 12689, 2 CFR part 180

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Deposit Procedures Related to Research

All cash receipts related to an externally funded sponsored project must be coordinated through Research Accounting Services. All grants, contracts, subcontracts, consulting and other purchased service agreements that support basic and applied research, demonstration/evaluation, curriculum development, training, professional development, and professional and community service activities, including clinical service, are considered sponsored projects.

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