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P-Card Purchases on Grants

 

Drexel University and the Academy of Natural Sciences are required in their roles as federal government contractors to abide by the Executive Orders 12549 and 12689, 2 CFR part 180.  This regulation restricts awards, sub-awards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance activities.  

To prevent unknowingly doing business with a vendor that may be suspended or debarred, Procurement Card (P-Card) transactions are not allowed to automatically default to a grant fund.

Procurement Services will supply to the Office of Research's Compliance department the monthly P-Card report of spending identifying transactions reconciled to a grant.  The Office of Research will then upload this data into its Visual Compliance software to evaluate if any vendors have been suspended or debarred.  If a vendor is identified as suspended or debarred as part of one of those routine screenings, the P-Cardholder will be contacted and if the charge was made to a federally sponsored grant or contract, the P-Cardholder will be required to move the transaction to a non-grant related fund.