Accounts
The Banner Enterprise Resource Planning (ERP) system uses account codes to classify transactions as assets, liabilities, net assets, revenues or expenses. Use of the appropriate account codes is important in ensuring that the University's financial statements are accurately stated. Careful consideration should be given to selecting account codes. If an inappropriate account code is utilized, General Accounting or Research Accounting will either return the document via the Journal Workflow to you for correction or adjust the account code (i.e. Deposits). Salary account codes are restricted for use and accounting transactions related to salaries can only be corrected by submitting a labor redistribution. If you have any questions about which account should be used for a transaction you should contact General Accounting at genacct@drexel.edu.
The following table provides the list of account types in the level 1 category. These account types are required elements of the Banner ERP system and there is limited flexibility as to creating additional classifications as it impacts other areas of the ERP system. This is considered the highest level of the account hierarchy and gives the most summary level information. All charts utilize these account types.
| Level 1 - Account Type Code | Level 1 - Account Type Description |
|---|---|
| 10 | Assets |
| 20 | Liabilities |
| 30 | Control Accounts |
| 40 | Net Assets |
| 50 | Revenues |
| 60 | Compensation Expense |
| 70 | Non-Compensation Expense |
| 80 | Transfers |
| 90 | Fund Additions |
| 95 | Fund Deductions |
| N5 | Non Operating Revenues |
| N8 | Non Operating Transfers |
The following tables provides the list of revenue, expense and transfers at the Level 2 Account Type as well as its predecessor account type.
| Level 2 - Account Type Code | Level 2 - Account Type Description |
|---|---|
| 11 | Cash and Cash Equivalents |
| 12 | Short Term Investments |
| 13 | Tuition and Other Receivables,net |
| 14 | Contributions receivable, net |
| 15 | Other Assets |
| 16 | Deposits with Bond Trustees |
| 17 | Student Loan Receivables, net |
| 18 | Investments |
| 19 | Land, buildings and equipment, net |
| 1A | Interfund Receivables |
| 21 | Accounts Payable |
| 22 | Accrued expenses |
| 23 | Deposits |
| 24 | Deferred revenue |
| 25 | Government advance for student loan |
| 26 | Long Term Debt |
| 27 | Short Term Debt |
| 28 | Withholding Accounts |
| 2A | Interfund Payables |
| 2B | Other Liabilities |
| 31 | Control Accounts |
| 41 | Unrestricted Net Assets |
| 42 | Unrest. Net Assets-Carryforward |
| 43 | Temporarily Restricted Net Assets |
| 44 | Permanently Restricted Net Assets |
| 51 | Tuition and Fees |
| 52 | Institutional Financial Aid |
| 53 | Auxiliary Enterprises |
| 54 | State Appropriations |
| 55 | Grants and Contracts-Government |
| 56 | Grants and Contracts-Private |
| 57 | Private Gifts |
| 58 | Investment Income |
| 59 | Other Revenues |
| 5A | Patient Care Activities |
| 5B | Affiliate Support |
| 5C | Net Assets Released fr Restriction |
| 5D | Endowment Payout |
| 61 | Salaries and Wages |
| 62 | Benefits |
| 71 | Other Expense |
| 73 | Recoveries |
| 76 | Capital Expenses |
| 79 | Professional Fees and Services |
| 7A | Interest Expense |
| 7B | Benefits |
| 7C | Occupancy |
| 7D | Subcontracts |
| 7F | Scholarships and Tuition Remission |
| 7G | Travel |
| 7H | Depreciation |
| 7I | Interest Expense |
| 7J | Affiliate Support |
| 98 | Closed Accounts |
| 81 | Mandatory Transfers |
| 82 | NonMandatory |
| 8Y | Operating Transfers |
| 91 | Fund Additions/Deductions |
| 5Z | Non Operating Revenues |
| 8Z | Non Operating Transfers |
| Level 1 - Account Type Code | Level 1 - Account Type Description |
|---|---|
| 10 | Assets |
| 10 | Assets |
| 10 | Assets |
| 10 | Assets |
| 10 | Assets |
| 10 | Assets |
| 10 | Assets |
| 10 | Assets |
| 10 | Assets |
| 10 | Assets |
| 20 | Assets |
| 20 | Assets |
| 20 | Assets |
| 20 | Assets |
| 20 | Assets |
| 20 | Assets |
| 20 | Assets |
| 20 | Assets |
| 20 | Assets |
| 20 | Assets |
| 30 | Control Accounts |
| 40 | Net Assets |
| 40 | Net Assets |
| 40 | Net Assets |
| 40 | Net Assets |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 50 | Revenues |
| 60 | Compensation Expense |
| 60 | Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 70 | Non-Compensation Expense |
| 80 | Transfers |
| 80 | Transfers |
| 80 | Transfers |
| 90 | Fund Additions |
| N5 | Non Operating Revenues |
| N8 | Non Operating Transfers |
The following table depicts the current hierarchy of asset account codes. The chart of accounts column on the right denotes what chart the asset account is active. Currently, for asset accounts the account at the lowest level is the data enterable account code. The downloadable Excel file includes the account type levels associated with each account code.
Asset Account Code Hierarchy [XLS]
The following table depicts the current hierarchy of liability account codes. The chart of accounts column on the right denotes what chart the asset account is active. Currently, for liability accounts the account at account level 2 is the data enterable account code. The downloadable Excel file includes the account type levels associated with each account code.
The following table depicts the current hierarchy of net asset or fund balance account codes. The chart of accounts column on the right denotes what chart the asset account is active. Net asset accounts are not data enterable. The Banner system rolls the net income or (loss) for every fund into the net asset account associated with the fund and chart. The downloadable Excel file includes the account type levels associated with each net asset account code.
The table below shows the four account levels for revenue accounts. Level 4 is the data enterable account level. The downloadable Excel file includes the account type levels associated with each account code.
The table below shows the four account levels for expense accounts. Level 4 is the data enterable account level. The downloadable Excel file includes the account type levels associated with each account code.
The table below shows the four account levels for transfer accounts. Level 4 is the data enterable account level. The downloadable Excel file includes the account type levels associated with each account code.