The president is the main guiding body of the Drexel Smart House Organization. Their sole responsibility is to ensure the success of the organization by any means necessary. The president is responsible for the overall direction of the organization and manages executive duties from the highest level of operation. The president is also responsible for the “big picture,” making sure that organizational goals are met, responsibilities are being performed, and ensures Drexel Smart House is on a upward track to success. The President must be able to manage many tasks and communications at once, oversee the duties of all other executive members, and help to provide a vision for the future of the organization as a whole. They normally serve as the main lead of external communications, facilitating partnerships and outreach. The President must have been an active member of the organization for at least a year before holding the position.

The Vice President is responsible for assuming the duties of the president in his or her absence and supports/reviews the performance of the president over the course of a year. The vice president directs standard operating procedures (SOP), yearly plans, and acts as a mentor for incoming board members. Other responsibilities include recruiting new members, and soliciting information on relevant research, events, and personnel around the University. The Vice President also prepares an agenda with the president for all meetings and notifies all members.

The event coordinator is responsible for the whole event planning process from top to bottom. He/she is responsible for planning out the event calendar for the future quarter, and managing the event calendar for the current quarter. They are in charge of submitting event requests to DragonLink in a timely manner, accompanied with descriptions of the event(s), and with enough time that the Treasurer can submit the event’s budget request. They are also the default lead on all events; making them responsible for event agenda planning, and event setup/teardown. At the end of the current quarter, the Event Coordinator plans the upcoming quarter’s events, coming up with event ideas, names, possible dates and times, and drafting preliminary budgets. By the beginning of the next quarter this plan should be set and event submissions should start as soon as possible.

The treasurer is responsible for keeping all financial records of the organization, budgeting funds for this fiscal year, and anticipating the next fiscal year’s budget. He/she prepares all budget requests for events, project purchases, and operational expenses. The treasurer leads the preparation of an annual and quarterly budgets, assisted by both the President and Vice President. The treasurer must also maintain a financial history of the organization and ensure the organizational fundraising goals are met. It is the treasurer’s responsibility to know SAFAC/SORC procedures, policies, etc. as best as possible in order to operate autonomously and inform other executive members of current policies. Once a term, the treasurer should meet with the org’s SAFAC representatives to ensure that the organization is on track for financial success.

Works under the guidance of the President. The Director of External Communications works with the President to connect DSH with external organizations, companies, and other opportunities. This includes maintaining contact with the organizations alumni, as well as University departments and community partners. The external communication position is meant to serve as an assistant to the President’s normal roles, but works to go above and beyond in this area. The Director of External Communications, once sufficiently trained, will act as the main contact and source of important DSH opportunities. During training, most/all efforts will be funneled through and approved by the President.

Works under the guidance of the Vice President. The Director of Project Management is in charge keeping up-to-date with new, prospective projects and creating/distributing important project contracts and proposals. Proposals must be accepted by any student on a University scale, without discrimination of major area of study or personal history. Once a proposal is solicited, the Director of Project Management will personally review the proposal for fit to DSH areas of focus and if in acceptable condition send to the review board. This is where merit of the project is determined, and if positively reviewed by a majority of Review Board Members, this Director coordinates directly with the DSH treasurer and the project lead to develop a finalized budget for funding approval. This position will also work to make verbal announcements in large lecture halls (ENG 101, CHEM 101, BIO 101, etc.) and in specific parts of the University where diversity is lacking in DSH. This Director is to keep constant contact with project leads, follow their progress, and help to assist them with any needs they might have. The Director of Project Management ideally aims to have advanced knowledge in research, entrepreneurship, and design, working to advise projects on grant/scholarship, contest, and professional opportunities that may assist their prestige and progress.

Works under the guidance of the Event Coordinator. Primary responsibilities includes advertising, graphic design, and social media outreach/updates, creating DSH’s visual image. Suggested methods of advertisement include InfoNet, the Triangle, and Drexel Now. They provide new members with a welcoming introduction via email, and continue to inform the organization’s body of members about DSH current happenings. The Director of Marketing leads the effort for recruitment and works to diversify the DSH membership as much as possible in terms of knowledge, experience, and disciplines. They also work with the treasurer to create and purchase promotional items.

Works under the guidance of the treasurer. This position is in charge of keeping records of all the members of the organization, all activities, and equipment. The Director of Operations is responsible for managing DSH’s technical and digital aspects. This includes the Google Drive, future server space and websites and mobile apps. This Director works with all other DSH leads to help them with their technical needs and to also maintain consistency across the organization. This position will also work to improve household aesthetic/image and will work to keep meeting minutes and maintain an actionable item list from executive meetings.