Office of the Comptroller
Announcements

Journal Workflow Is Becoming Finance Toolbox

September 30, 2026

New Name in DrexelOne Effective October 1, 2026

Effective October 1, 2026, the Journal Workflow link in DrexelOne will be renamed Finance Toolbox. Only the name is changing; users will continue to access the applications from the same location in DrexelOne.

Why Is the Name Changing?

Journal Workflow was originally developed by the Office of the Comptroller to support electronic journal entries for transaction corrections and funding transfers. Through collaboration with Information Technology, the Office of Budget and Financial Planning, and Human Resources, its use expanded beyond the Comptroller’s Office to support labor and non-labor budget entries.

Today, the interface houses Journal Workflow along with several other finance and administrative applications, and additional tools are planned for the coming months. The name Finance Toolbox more accurately reflects both its current role as a central resource for multiple applications and its continued expansion across the University.

Applications Available in Finance Toolbox

  • Journal Workflow: Submit transaction corrections, funding transfers, and salary and non-salary budget reallocations.
  • Fund Financial Manager Maintenance: Update the financial manager assigned to a fund.
  • Fixed Asset Confirmation Tool: Complete annual equipment confirmations.
  • NEW Electronic Payroll Resolution Form: Supervisors and timekeepers can now submit the electronic form to report time entry corrections.

Role-Based Administrative Applications

  • Approvers Dashboard: Authorized staff in General Accounting, Research Accounting Services, the Office of Budget and Financial Planning, and Human Resources use this dashboard to review community-submitted journal entries.
  • Fixed Asset Administrator Dashboard: Fixed asset administrators review annual confirmations, send approved updates to the fixed asset system, and create journal entries for assets marked as disposed.
  • Grant Billing: Research Accounting Services generates standardized PDF invoices for grants that are not billed through a drawdown process and manages billing status, comments, and processing confirmations.
  • Administrative Dashboard and User Administration Dashboard: General Accounting uses these tools for oversight and administration.

Applications Planned for Future Release

  • Fund, Organization, and Account Code Request Form: Financial Reporting and Information Technology plan to add this electronic request form in the coming months.
  • Supplemental Pay Form: Payroll and Information Technology are developing this electronic form for future inclusion.

Thank you to the University community and the administrative departments whose collaboration has helped make these applications successful.

Questions or Suggestions?

We welcome feedback about Finance Toolbox, including ideas for applications that could make University processes more efficient.

Contact Patricia J. Dalessandro, Vice President and Comptroller, at pjr27@drexel.edu or 215.571.4478.

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