Office of the Comptroller

New Grant Monitoring Report Available

July 7, 2026

 

The new Oracle Analytics Server (OAS) Grant Balance and Deficit Report is now available.

This report provides real-time visibility into grant activity, helping departments monitor spending, identify potential issues early, and support effective financial management of sponsored projects.

Report Features

The report provides several tools to support grant monitoring and help departments quickly identify awards requiring attention.

  • Grant Balances – View current grant and fund balances for awards managed by your organization and monitor spending trends to help identify potential deficits before they occur.
  • Grant Deficits – Identify grants and funds that have exceeded their available grant funding and require corrective action.
  • Flexible Filtering – Filter data by chart of accounts, grant status, organization, fund, grant, and balance information to focus on the transactions most relevant to your area.
  • Export Options – Export report results directly to Excel, PDF, or PowerPoint for additional analysis and reporting.

Accessing the Report

The report is available within the existing OAS Research folder.

  1. Log in to the OAS Portal.
  2. Select the Catalog tab.
  3. Navigate to Shared Folders > DU Community > Research.
  4. Open the DU_RESEARCH_Grant Balances and Deficit dashboard.
  5. Use the Grant Balances section to review grant and fund balances for your organization.
  6. Use the Grant Deficits section to identify grants and funds currently operating in a deficit position.

Acknowledgments

This report was developed through a collaborative effort between Drexel Information Technology and members of the research community.

We thank the IT team for designing and implementing this solution and the pilot users whose testing and feedback helped ensure the report meets the needs of the research community.

Next Steps

We encourage all users to incorporate this report into their regular grant review and monitoring processes.

Regular review of grant balances and deficits helps departments identify and resolve potential issues promptly and supports compliance with sponsor requirements and University financial management practices.

Proactive monitoring also supports sound financial stewardship and timely resolution of issues before they become significant concerns.

If you have questions regarding the report, please contact IT Financial Support Services at Drexel_research@drexel.edu.

 

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