Policy Compliance FAQs

Please follow the Policy Compliance Process.

The Responsible Executive must be a senior leader (Dean, Vice President, or above), to whom the Sponsoring Unit reports directly.

Please send your request to remove the listing via email to Policy Compliance at policy@drexel.edu and copy the Office of the General Counsel, any Affected Units, and the Responsible Executive associated with the Policy. Once the request is received, Policy Compliance Services will document the request, confirm that removal is appropriate with the indicated parties, and notify the requestor once the listing(s) have been removed from the directory.

The Director of Policy Compliance (DPC) is responsible for posting the Sponsoring Unit's updated policies on Policy Directory. The Sponsoring Unit ensures that departmental website policy page(s) link to the Policy Directory.

If any changes are needed to the information about the Policy that is displayed on the Policy Directory (url, Policy Name, Sponsoring Unit, etc.), then please send an email to policy@drexel.edu explaining the changes. The DPC will handle updating the Policy Directory accordingly.

For Policies that have become obsolete, the Sponsoring Unit should submit the request on the Statement of Intent to Decommission an Official University Policy form [PDF] to policy@drexel.edu with the information described here. The Sponsoring Unit must indicate its intent to retire the Policy and provide a communication plan for this action. At this time, Policy Compliance will review the request with the Office of the General Counsel and any identified Affected Units to ensure decommissioning is appropriate. Upon confirmation, Policy Compliance, working with the Sponsoring Unit, will send the Statement of Intent to Decommission to the President's Cabinet for recommendation and approval by the President. If approved, the Policy will be decommissioned, removed from the Policy Directory and appropriately archived.

If you believe that a Policy is assigned to the wrong Sponsoring Unit, please work with the Office of the General Counsel (OGC) to identify the appropriate Sponsoring Unit and work with that Sponsoring Unit to transfer responsibility. Upon confirmation of transfer of responsibility, please submit an email with the subject: "Formal Request to Transfer Sponsoring Unit" to Policy Compliance at policy@drexel.edu, and copy your OGC attorney and the new Sponsoring Unit's Responsible Executive. The Director of Policy Compliance will confirm the transfer of responsibility via email to all responsible parties, and then document the Policy appropriately.

Any time you make a material change to an existing Policy, or significant changes that may be considered material, the updated Policy must go through the steps outlined in the Policy Compliance Process. To begin, please submit the following documents to the Director of Policy Compliance (policy@drexel.edu): existing Policy; updated Policy formatted in the new Policy Template, with material changes noted via Track Changes or highlighting; a completed Intake Form for Proposed Official University Policies [PDF].

For such instances, please provide a copy of the original policy and a copy of the proposed policy using the new Policy Template. If the changes to the documentation include more information than simply transferring the document to the new Policy Template, that is, if new content that materially changes the Policy is added, please include with the Proposed Policy a completed Intake Form for Proposed Official University Policies [PDF], as the document would become a Proposed Policy must be reviewed according the Policy Compliance Process.