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Releases and Informed Consent

The University has developed release and informed consent forms for use with academic and non-academic programs, activities and field trips. Listed below are the general guidelines for their use. The use of these forms does not replace the need for proper pre-trip/program planning as well as the need to follow all University policies and procedures that may be applicable. If you have an activity or program and you are not sure which form to use or it is not addressed below, please contact the Office of Risk Management or the Office of the General Counsel for further information.

PLEASE NOTE: Trips involving international travel have different forms and additional requirements. The Office of International Programs should be contacted early in the planning process to obtain approval for the international trip and the required forms and waivers.

ALL INTERNATIONAL TRIPS ARE CONSIDERED TO BE VOLUNTARY.

Voluntary Field Trips or Programs

A Release of Liability Form would be used for any trip or program that is voluntary.  This would include both academic or non-academic programs and trips including, but not limited to, the following:

  1. Voluntary academic trips off campus.
  2. Voluntary non-academic trips off campus. Examples might include:
    • ski trips
    • attending a conference as part of an organization or student club
    • volunteer and community service activities off campus
    • alternative spring break
  3. Programs with minors* (anyone under 18 years old) both on and off campus.  These programs include, but are not limited to:    
    • summer educational and athletic camps
    • activities in scientific or research labs
    • K-12 schools bringing students to Drexel for a program or activity
  4. Voluntary trips for employees that are not required as part of their job responsibilities

Note: this list is illustrative and not exhaustive.

Mandatory Field Trips or Programs

The Informed Consent Form is used for those trips that are considered mandatory (required) as part of an academic course. This form is designed to give the student/participant basic information about the trip/activity, and to warn the student of the hazards involved. It also sets a standard for behavior, letting the student know that s/he is responsible for her/himself and that failure to follow guidelines may result in dismissal from the trip. It is not a waiver, since the student does not give up any rights in signing the agreement. This document should not be used for any voluntary activity.

Voluntary On-Campus Activity Release

The Voluntary Activity Release Form should be used for any voluntary activity occurring on campus, including, but not limited to, recreational, physical or social activities. Activities that would fall into this category are ones that are short-term in nature (e.g., not longer than one day) and are not a requirement of any employment and/or educational studies at Drexel and are occurring on campus. By way of example only, such activities could include, wing-eating contests, tug of war, Greek Week activities, inflatable bounce houses and dunk tanks. This document should not be used for programs, camps or activities in scientific or research labs, or any programs and activities involving minors.