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Internal Information for Staff 

A Staff Member's Guide to Preparing for Orientation

PDF Desktop Guide to Orientation

PDF 2014 Draft Schedule

New for 2014: The Orientation Process

As we continue to emphasize Student Lifecycle Management (SLM), specifically the on-boarding of our students to the institution, we are shifting the way we approach Orientation. Instead of hosting stand alone events throughout the summer and fall, Student Affairs is strategically connecting each event into a 3-step process.

Drexel Preview Online Graphic Orientation Graphic New Student Days Graphic Fall Classes Begin Graphic

Each step progressively engages new students and families with the community and prepares them for classes to begin. Campus departments, organizations, and programs are invited to participate in each step of the process by communicating services, hosting events, and welcoming students to the community. 

 

Step 1. Drexel Preview Online

Launches May 2014

The Drexel Preview Online is the online resource for getting started at Drexel. This website allows students to explore the Drexel community at their own pace and learn about whats available to them.

 

Step 2. Orientation

Pre-registration opens May 2014

Orientation is an opportunity to make an in-person connection with the Drexel community. We host Orientation sessions throughout the year where new students and families can meet each other and get information that will help them transition to campus.

 

  • Summer Sessions: July 7 - August 5 (2-day sessions: Mon-Tue, Thu-Fri)
  • Transfer Session: August 8 (1-day session)
  • Fall Session: September 16 - 17 (2-day session)
  • Winter Session: January 2, 2015 (1-day session)
  • Spring Session: April 2015 (1-day session)

Step 3. New Student Days

September 15 - 21

New Student Days is the official welcome week for new students as they move-in to the residence halls and check-in to the University. New Student Days is the first opportunity for new students and families to immerse themselves in the Drexel community, attend events, and utilize the services available to them.

Visit the Orientation website for more information about each of the three events.

Orientation Schedules

  • Visit the Orientation Schedules website to download an Orientation schedule. 
  • Visit the Summer Orientation website for college/school/program specific dates.

Orientation Planning Committee

The Orientation Planning Committee serves as the advisory committee providing direction and assistance to the Director of New Student and Family Programs with staff selection and training, program content, administration, and assessment.

 

Name  Office  Email 
Carlos Guillen  New Student and Family Programs  cjg59@drexel.edu
Jessica Edonick  Commuter and Transfer Student Engagement  jlg66@drexel.edu
Angela Jeon-Huh  International Students and Scholars Services  akj39@drexel.edu
Erica Sebastian  Study Abroad ehs36@drexel.edu  
Antoinette Torres Academic Advising, Retention, and Diversity  aard@drexel.edu
Gillian Telford  Event & Conference Services  reservations@drexel.edu 

Orientation Planning Committee Meetings

The Orientation Planning Committee meets biweekly between January and March and weekly between April and September. 

  • January 24 - May 21 (odd week Fridays): 1:30 - 3 PM
  • April 4 - June 27 (every Friday): 1:30 - 3:30 PM
  • August 15 - September 12 (every Friday): 1:30 - 3 PM

All meetings are held in the Creese Student Center, room 232. 

Please contact Carlos Guillen at cjg59@drexel.edu if you are interested in attending an Orientation Planning Committee meeting.

Orientation Stakeholder Meetings

Orientation stakeholders are involved in Orientation as service providers, speakers, presenters, exhibitors, and other staff members who rely on Orientation to communicate information. Orientation stakeholders meet during the winter and spring terms to provide feedback to the Orientation Planning Committee and get information about upcoming Orientation sessions.

  • Orientation Process Overview: 1:30 - 3 p.m.; Wednesday, June 11; Intercultural Center MPR (lower level)
  • Post-Session Review: 4 - 5 p.m.; Tuesday, July 8; Creese Student Center, Behrakis Grand Hall
  • Post-Session Review: 4 - 5 p.m.; Friday, July 11; Creese Student Center, Behrakis Grand Hall

View the Drexel Preview Online

Event Registration & RSVP

 

Dean's Dessert Reception

 

RSVP for the Dean's Dessert Reception

 

  • Overview: Dean of Students, David A. Ruth, along with the Deans of each academic unit host a dessert reception during Summer Orientation for parents and families of new students. This reception is an opportunity to speak with parents in a casual atmosphere, answer their questions, and clarify information presented during Orientation. A variety of desserts are provided along with an open beer & wine bar. 
  • Dates: Monday & Thursday evenings between Monday, July 7 and Monday, Aug. 4
  • Times: 6 - 7:30 p.m.
  • Location: University City Campus, specific location to be determined
  • Contact: Jason Mobley; 215.895.1451; jdm363@drexel.edu

Dragon Expo Campus Resource Fair

 

Register for the Dragon Expo

 

  • Overview:The Dragon Expo is a campus resource fair that allows offices, departments, and other campus units to exhibit resources and services available to new students and families. Participants walk through the Expo at their own pace in two different waves (12 - 1 p.m. & 1 - 2 p.m.).
  • Dates:Tuesdays & Fridays between Tuesday, July 8 and Tuesday, Aug. 5
  • Times:12 - 2 p.m. (11 a.m. set up)
  • Location: University City Campus, specific location to be determined
  • Contact: Caitlin Bernard; 215.895.1451; cmb478@drexel.edu

Student Organization Fair

 

Register for the Student Organization Fair

  • Overview: Like the Dragon Expo, the Student Organization Fair is an opportunity for registered student organizations to recruit new students to get involved and exhibit the benefits of being involved at Drexel.
  • Dates: Monday & Thursday evenings between Monday, July 7 and Monday, Aug. 4
  • Times: 10 - 11:30 p.m. (9 p.m. set up)
  • Location: Drexel University Recreation Center (33rd & Market Streets)
  • Contact: Orcel Kounga; owk23@drexel.edu

Speakers & Content Developers

 

The Drexel Preview Online

The Drexel Preview Online (DPO) is an opportunity for your office to communicate key messages to new students and families about getting started at Drexel and giving them actionable items to complete before attending Orientation. Most importantly, the DPO is your opportunity to explain why it is important for students to complete each item.

"Completing your placement exams before July allows your academic adviser to create your schedule of classes so you can have access to it in mid-August."

The DPO also satisfies a need communicated by past Orientation participants to provide information online to review after Orientation. The DPO will also serve as a year-round reference for students to utilize throughout their Drexel career.

Audience

The Drexel Preview Online (DPO) will be piloted for the incoming class of 2014. The DPO will focus on 7 main content areas for confirmed, domestic and international freshman students with an additional area for confirmed, international, freshman students. 

Platform & Structure

The Drexel Preview Online (DPO) will be delivered using the Blackboard Learn platform. This will also allow us to track usage and follow up with students who have not completed this step of the Orientation process. There is also a possibility of videos or voice recordings to be produced for each area.   

Content Areas

Please note that the content area titles, order, and flow have yet to be determined. 

Working Title  Content Owner  Status 
1. Placement Exams, Academic Schedule Kathy Kailikole, Sean Brown  Submitted 
2. Utilizing DegreeWorks  Harri Weinberg   Submitted 
3. Financial Readiness  Alisa Abadinsky, Karen Archambault Submitted 
4a. University Housing, Residential Living  Chris Heasley, Subir Sahu  Submitted 
4b. Commuter Student Engagement Jessica Edonick  Submitted 
5. Utilizing Academic Advisers  Toni Torres Submitted 
6. The Drexel Co-op  Peter Franks Submitted 
7. International Student Visa Requirements  Angela Jeon-Huh Submitted 

Timeline

Monday, April 14  Content Due 
April 14 - 18   Content Review 
April 21 - May 2  Testing 
Monday, May 5  Drexel Preview Online launches 

Please submit content to cjg59@drexel.edu.

 

Information Needed from Content Owners:

  1. 4 to 5 bullets that outline your area, communicate the importance of your area, and define terms/jargon/acronyms.
  2. Actionable items for students to complete by an explicit deadline.
  3. Links to websites and contact information for students to explore your area in more depth. 
  4. Pictures, diagrams, and other visuals to help illustrate your content.
  5. Additional information that will assist in the production of a 3 minute video or voice recording that will accompany your written content.  
  6. Please also provide suggestions on the title, order, and flow of your area.

Considerations for Content Owners:

  • Content should be brief, clear, and to the point. Students should be able to review your information within 2 to 5 minutes.
  • Utilize current students to help determine what is most important during this stage of a student's transition to Drexel.
  • Avoid using figures of speech and colloquialisms. Our audience includes both international and domestic students who may not understand certain phrases.
  • Drexel's brand personality should be present throughout your content (urban, energetic, innovative, daring, fearless, confident).

Resources:

Other institutions' online orientation programs can serve as a model to build your content. While many of the examples are videos and voice recordings, the content is an example of how to be succinct, to the point, and easily understood.

Orientation

New Student Days

Information for for New Student Days event planners will be available in early June.

Registration Numbers

Point In Time  2014 DPO
Completed
2014 DPO
Started 
2014 NSO
Registration
2013 NSO
Registration
May 16  191 255 630  238
May 23 326 413 955 596
May 30 420 544 1249  804
June 6  544 697 1478  1022
June 13 667 878 1730  1263
June 20 769 1121 1996  1503
June 27 1067 1595 2438  1796
July 4 1373 2173 2749  2017
July 11       2165
July 18       2281
July 25       2340
Aug. 1       2367
Aug. 8       2392
Aug. 15       2400
Aug. 22       2413
Aug. 29       2425
Sept. 5       2465
Sept. 12       2529
Sept. 19       2543

Contact

Office of New Student and Family Programs
Orientation Hotline:215.895.1451
Family Programs Hotline: 215.895.0297
orientation@drexel.edu

Carlos Guillen, Director of New Student and Family Programs
215.895.6221
cjg59@drexel.edu