Student Organization Recognition
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The Office of Campus Activities (OCA) oversees the recognition process for undergraduate and joint (membership consists of graduate and undergraduate students) student organizations, and works with campus partners to recognize Club Sports, fraternities and sororities, and graduate-only student groups. The following definitions, deadlines, guidelines, and procedures have been established for the annual recognition process.
Student organizations are an incredibly vital and important aspect of student life at Drexel University. As such, a “student organization” is defined as, “a group of students whose open membership is centered on a unique mission and purpose that brings value to life at Drexel University and creates an opportunity for learning, student governance and leadership.”
In summary, a Drexel University “student organization”:
• Is completely student-run, governed, and organized
• Has opportunities, at both the executive and general member levels, for leadership
growth and development
• Has membership open to all enrolled undergraduate and graduate students, unless
granted an exception
• Possesses a mission, purpose, and goals unique from other recognized student
organizations
• Provides value and enhances student life at Drexel University
• Must not serve solely as a mechanism to advance a University department or academic
program
• Must not serve solely as a mechanism to advance a student’s academic status or grade
• Must not be started by or operated by a faculty or staff member
The following tactical elements are required for full recognition status by established deadlines:
• Follow the steps outlined HERE
• The president, vice president (or second-in-command designee), and treasurer must
view the online Student Organization Orientation Training (SOOT) and each complete the
online CollegiateLink quiz
• A full-time faculty or staff advisor confirms his/her status via an online CollegiateLink form
• A constitution uploaded in CollegiateLink at time of recognition and upon any changes which
contains a developed mission, inclusivity statement, and anti-hazing statement
• Students are identified in leadership positions (minimally the president, vice president, and
treasurer) in CollegiateLink at time of recognition and again by Friday, April 5, 2013
• A current student organization roster is uploaded in CollegiateLink at time of recognition and
again by Friday, April 5, 2013
• The student organization CollegiateLink contact page is regularly updated including a student
organization logo uploaded at time of recognition
• Student organizations are encouraged to use this checklist (bottom of this page) to track
requirements and should also click the profile tab on their CollegiateLink page to view what
has been accomplished
The 2012-2013 recognition period for currently recognized student organizations and prospective new groups will be Monday, July 9 to Friday, November 9, 2012. Groups that fail to meet this deadline and the requirements will be eligible for the 2013-2014 recognition period in summer-fall 2013.
Students may choose to start a new student organization upon meeting the following parameters:
• The purpose and mission of the potential new group does not currently exist as a recognized
student organization
• The potential new group must be unique from currently recognized student organizations
• Organizers will submit an interest form via CollegiateLink and meet with OCA staff
• A preliminary constitution will be developed and consideration given to secure a full-time
faculty/staff members to serve as advisor
• The potential new group will meet the minimum standards and requirements as set for the
re-recognition of current student organizations
• New student organizations that possess a similar mission to a previously recognized group
will be placed “on hold” and unable to form until the close of the recognition period – this
ensures that a previously recognized group either remains or is replaced
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Checklist for Recognition:
□ Meets the minimum standards and definition of a Drexel University “student organization”
□ Is completely student-run, governed, and organized
□ Has opportunities, at both the executive and general member levels, for leadership
growth and development
□ Has membership open to all enrolled undergraduate and graduate students, unless
granted an exception
□ Possesses a mission, purpose, and goals unique from other recognized student
organizations
□ Provides value and enhances student life at Drexel University
□ Must not serve solely as a mechanism to advance a University department or
academic program
□ Must not serve solely as a mechanism to advance a student’s academic status or
grade
□ Must not be started by or operated by a faculty or staff member
□ Identify student leadership (on registration form and within CollegiateLink):
□ President
□ Vice President (or second-in-command designee)
□ Treasurer
□ Upload constitution that contains:
□ Mission statement
□ Inclusivity statement
□ Anti-hazing statement
□ Also upload a national constitution (for applicable groups)
□ Complete Student Organization Orientation Training (SOOT)
□ President
□ Vice President (or second-in-command designee)
□ Treasurer
□ Upload roster in CollegiateLink
□ Confirmation from full-time faculty or staff advisor
□ Updated CollegiateLink student organization page with logo
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GRADUATE STUDENT ORGANIZATIONS:
Recognition information for proposed new graduate student organizations can be found on the Drexel University Graduate Student Association (GSA) website at: http://www.drexelgsa.org/recognition for the fall 2012-2013 academic year. For pre-existing graduate student groups, re-recognition is required every year. Groups will receive information about this process at the summer GSA meeting in August 2012.
