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Email Signatures

Below is an example of the approved email signature for Drexel University administrative units. The type spec is Arial, bold, 10 point, and Times New Roman, italic and roman, 10 point. Highlighted elements of these signatures should be set in Arial, bold and blue, while the rest of the signature should be set in Times New Roman, black. The title is Times New Roman italic, black. Added icons, images, links, save the earth copy, etc. are not permitted.

Mary Johnson
Web Developer
University Communications

Drexel University
3141 Chestnut Street
Main Building, Suite 305
Philadelphia, PA 19104
Tel: 215.895.2000 | Fax: 215.895.6903
drexel.edu

Academic Unit Email Signature example

Patricia Smith
Professor
Physics

College of Arts and Sciences
Drexel University
3141 Chestnut Street
Main Building, Suite 305
Philadelphia, PA 19104
Tel: 215.895.2620 | Fax: 215.895.4999
drexel.edu/coas

Confidentiality Statement

Some offices, departments, colleges, and clinical practices require a confidentiality statement be included with email signatures. The only University confidentiality statement approved for use by the Office of the General Counsel and Office of Corporate Compliance and Privacy for email signatures is the following statement:

This email and any accompanying attachments are confidential. The information is intended solely for the use of the individual to whom it is addressed. Any review, disclosure, copying, distribution, or use of this email communication by others is strictly prohibited. If you are not the intended recipient, please notify the sender immediately and delete all copies. Thank you for your cooperation. 

This confidentiality statement may not be altered. If you are currently using a different statement in your email signature, it must be removed.

Instructions for Setting Up an Email Signature

  1. Open email signatures, usually in Preferences or Tools of an email client or program.
  2. Name and “Drexel University” are both set in Arial bold. Title and department are set in Times New Roman italic; address, phone, fax, and url link are in Times New Roman.
  3. To set the correct Drexel Blue color for name and “Drexel University,” highlight and select font color in the email client. Options should be delineated as "Color Wheel," "Color Sliders," "Color Palettes," "Image Palettes," "Crayons," and/or "RCWeb." Select "Color Sliders."
  4. In the "Color Sliders" window, select RGB from the color options drop-down menu.
  5. In the number fields for Red, Green, and Blue, enter 0, 52, and 120 for those respective fields, and hit OK.

Or alternately, copy and paste the signature example above into an email client's signature editor. This technique only works on certain email clients, and may require additional editing.