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Shared Decision Making

Incentive-based budget models are most effective when trust is strong among all academic and administrative stakeholders, and clear transparency through all financial processes and transactions exists. The processes and allocation methodologies described previously are sufficiently complex that strong governance is required to ensure long-term success under a redesigned model. 

To ensure that the model is implemented effectively and administered fairly once in place, a number of committees have been created and charged with various governance and ongoing management responsibilities. These groups are meant to serve as a system of “checks and balances” with regard to model equity and exist to help safeguard the transparency of all relevant budget policies and processes throughout each budget cycle. It is critical that each committee have adequate representation from both the academic and administrative sides of the institution such that a university-wide perspective informs the work of each group. The primary functions of each group are summarized as follows:

Executive Budget Committee (EBC)

Controls One University Fund and holds accountability for the strategic allocation of those dollars at both the college and university level. Reviews any administrative budgets that are not approved by the A&S Allocation Committee. The Committee’s organizational structure is summarized as follows:

  • President, Drexel University – Chair
  • Executive Vice President, Treasurer and Chief Operating Officer
  • Provost and Executive Vice President, Academic Affairs

Administrative & Support (A&S) Allocation Committee

Provides “checks and balances” for administrative unit costs and ensures that they reflect appropriate service levels. Reviews revenue and cost allocation methodologies, as well as the selected subvention rate, every three years. The Committee’s organizational structure is summarized as follows:

  • Executive Vice President, Treasurer and Chief Operating Officer – Chair
  • Finance and Administration, Provost’s Office
  • Office of Budget and Financial Planning
  • Business Services
  • Student Life
  • Dean, College A
  • Dean, College B
  • Dean, College C
  • College Business Officer, College D
  • College Business Officer, College E
  • Faculty BP&D, Appointee 1
  • Faculty BP&D, Appointee 2
  • Faculty Appointee

Capital Asset Allocation Committee (CAAC)

Governs the allocation and brokerage of space across the University, and oversees the deferred maintenance fund and the allocation of its resources to fund improvements. Discusses and vets all decisions related to capital planning, projects, expenditures, and requisite funding. The Committee's organizational structure is summarized as follows:

  • Executive Vice President, Treasurer and Chief Operating Officer – Ex Officio
  • Provost and Executive Vice President, Academic Affairs – Ex Officio
  • Vice President, Real Estate and Facilities – Chair
  • Finance and Administration, Provost’s Office
  • Office of Research
  • Finance and Treasury Office
  • Corporate Relations and Economic Development
  • Planning, Design and Construction
  • Dean, College A
  • Dean, College B
  • Faculty Senate, Appointee 1
  • Faculty Senate, Appointee 2

Senate Committee on Academic Affairs (SCAA)

In addition to its historical responsibilities, serves to hedge against the creation of courses strictly for financial gain (“gaming the system”) and to promote interdisciplinary curriculum development to the benefit of the Colleges and the University as a whole. To view the current membership roster of the SCAA view the senate website.

Senate Faculty Budget, Planning & Development (BP&D) Committee

Serves as the faculty committee of reference for all matters pertaining to the University budget and for the planning and development activities that directly impact the financial condition of the University. The Committee will be responsible for presenting an analysis of the budget and any planning and development initiatives via the Steering Committee to the Senate for its review and recommendations. To view the current membership roster of the BP&D view the senate website.