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Proposal Submission Deadlines

Catalog Deadlines

The submission deadlines given below are the dates that proposals must reach the CL Review stage of CourseLeaf. 

Each college/school determines their own initial proposal submission deadline which may depend on the number of approval steps required by the college/school. We recommend setting the college-level submission deadline at least one month prior to the submission deadlines described below.

July 11, 2022 – Executive Summaries for New Programs

  • Executive summaries are needed only for new programs (not for new minors nor accelerated BS/MS programs).
  • Executive summaries should be sent to Charleen Baselice and Shivanthi Anandan with a projected budget. Budget template is available in the Catalog Help center.

October 3, 2022 – Course Inactivation(s) 

November 7, 2022 – Final New Program Deadline


  • All new program proposals
  • All new course proposals for courses used in new programs

A NEW program is defined as: 

  • A program made of existing courses
  • A program consisting of all new courses
  • A program consisting of a mix of new and existing courses
  • Renaming an existing program
  • A program that exists but is not in the catalog

January 16, 2022 – Changes to Existing Programs and Courses

  • Changes to existing programs with the exception of program name 
    • Adding or removing courses
    • Sample Plan of Study changes
    • Changing/adding co-op options
    • Adding/removing delivery method (i.e. Face-to-Face, Online, etc.)
    • Increasing/decreasing program’s total credits
  • New courses being proposed as electives or for inclusion in existing programs*
    • New courses that are included in new programs must be submitted by Nov. 15
  • Course inactivation
    • All affected programs must be notified and such notifications are to be attached to proposal
    • Inactivated courses must be manually removed from affected program proposals and those program proposals must be submitted through the review process as well.
  • Program inactivation
  • Non-substantive changes to the course description*
    • Substantive change requires the creation and submission of a new course proposal
  • Course title change (long and abbreviated title)*
  • Pre/co-requisite additions or deletions*
  • Restrictions added or removed*
  • Repeat status addition or deletion*
  • Credit hour increase or decrease*
  • Changes to the offering/schedule type (lecture, lab, etc.)
  • Primary/default grade change 
  • All course inactivations

*Requires submission of new syllabus

Additional information, including an FAQ, can be found on the Catalog Help Center (a SharePoint site). If you have any questions about the process, please contact SCAA Chair, Ms. Rena Cumby at or the Catalog Editor, Charleen Baselice at, and copy