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Proposal Submission Deadlines

2019-2020 Catalog

The submission deadlines given below are the dates that proposals must reach the CL Review stage of CourseLeaf. 

Each college/school determines their own initial proposal submission deadline which may depend on the number of approval steps required by the college/school. We recommend setting the college-level submission deadline at least one month prior to the submission deadlines described below.

October 15, 2018 – Early Consideration* for New Programs

DUE: New Program Proposals and all accompanying course proposals including:

  • New course proposals
  • Proposals for changes to existing courses

Program and Course proposals will go through Early Consideration with a decision in early 2019. Upon program’s approval by the Office of the Provost, new catalog pages will be created in the 2018-2019 catalog stating that the program will begin in Fall 2019. Programs approved at Early Review will have the benefit of earlier marketing and recruiting efforts as well as be available for inclusion the Common Application.

*In order to benefit from early consideration, proposal MUST be correctly constructed, have all necessary documentation, and include all essential parts (for example, new course proposals that adhere to the approved syllabus guidelines).

November 15, 2018 – Final New Program Deadline


  • All new program proposals
  • All new course proposals for courses used in new programs

A NEW program is defined as: 

  • A program made of existing courses
  • A program consisting of all new courses
  • A program consisting of a mix of new and existing courses
  • Renaming an existing program
  • A program that exists but is not in the catalog

Program proposals approved during this time will be completed for the 2019-2020 catalog, however, they may not be approved in time for marketing or inclusion on The Common Application.

January 15, 2019 – Changes to Existing Programs and Courses

  • Changes to existing programs with the exception of program name 
    • Adding or removing courses
    • Sample Plan of Study changes
    • Changing/adding co-op options
    • Adding/removing delivery method (i.e. Face-to-Face, Online, etc.)
    • Increasing/decreasing program’s total credits
  • New courses being proposed as electives or for inclusion in existing programs*
    • New courses that are included in new programs must be submitted by Nov. 15
  • Course inactivation
    • All affected programs must be notified and such notifications are to be attached to proposal
    • Inactivated courses must be manually removed from affected program proposals and those program proposals must be submitted through the review process as well.
  • Program inactivation
  • Non-substantive changes to the course description*
    • Substantive change requires the creation and submission of a new course proposal
  • Course title change (long and abbreviated title)*
  • Pre/co-requisite additions or deletions*
  • Restrictions added or removed*
  • Repeat status addition or deletion*
  • Credit hour increase or decrease*
  • Changes to the offering/schedule type (lecture, lab, etc.)
  • Primary/default grade change 
  • Changing the subject rubric of a course due to a program change 
  • All course inactivations

*Requires submission of new syllabus

If you have any questions about the process, please contact SCAA Chair, Ms. Rena Cumby at or the Catalog Editor, Charleen Baselice at, and copy