Clearances for Working with Youth (Drexel Student Volunteers)
DO I NEED CLEARANCES?
Students who are interested in volunteer opportunities with youth MUST obtain the necessary clearances before starting their service. The Lindy Center for Civic Engagement is happy to help you through this process and assume relevant costs if the purpose of the clearances is for voluntary direct community service with youth. The Lindy Center will provide a payment code for any of the following purposes: CIVC 101, recognized community-based learning courses, Drexel Community Scholars, Lindy Scholars Program, and one-time and long-term volunteer community service activities with youth. The Lindy Center will not provide payment codes for activities spearheaded by a Drexel department, Drexel recruitment purposes, or employment inside or outside the university (unless with Lindy Center). Please email email@example.com for more information. To learn more about Drexel's policy regarding clearances, please visit http://drexel.edu/hr/resources/policies/dupolicies/hr52/
The Lindy Center would like to highlight that the forms used for these clearances are state and federal forms and may not be inclusive of all genders, races, or ethnicities.
1. Pennsylvania Child Abuse Clearance
2. Pennsylvania State Police Criminal Record Check
3. Federal Bureau of Investigation Criminal Background Check
Choose OPTION A or B depending on your residency. Have you been a resident of ONLY PENNSYLVANIA for the duration of the last 10 years?
Option A) If YES, I have been a resident of Pennsylvania for the last 10 years:
Option B) If NO, I have NOT been a resident of Pennsylvania for the last 10 years:
- Please click here for a guide to walk you through the process
- $21.85 fee for volunteers paid by Lindy Center
- Results typically available to Lindy Center 1-5 days after fingerprinting complete
- Obtain an FBI Payment Code from the Lindy Center by emailing firstname.lastname@example.org and clearly state the reason clearances are needed
- Once you have completed fingerprints, the Lindy Center will be able to look up the results
4. PEBC Confidential Consent and Release for Background Reports
Please note that you will receive a confirmation email from email@example.com once your clearances are fully complete. You are not authorized to serve with youth until ALL FOUR (4) steps are finalized. If you are seeking clearances for a paid position through student employment or Federal Work Study, please note that there is a different process. Please inquire with your supervisor for next steps.
Will the Lindy Center provide me a FBI Payment Code?
The Lindy Center will provide a payment code for any of the following purposes: CIVC 101, recognized community-based learning courses, Drexel Community Scholars, Lindy Scholars Program, and one-time and long-term volunteer community service activities with youth. The Lindy Center will not provide payment codes for activities spearheaded by a Drexel department, Drexel recruitment purposes, or employment inside or outside the university (unless with Lindy Center). Please email firstname.lastname@example.org for more information.
How do I know if I need to get clearances?
If you are volunteering with minors (children under the age of 18), you will need to be cleared according to the directions above. This could include volunteering with kids for CIVC 101, serving at an afterschool program, or leading tours for high schoolers. Please contact our office via email@example.com if you are unsure if you or your group need clearances.
I think I started this process already.
How do I know if I am cleared?
Please email firstname.lastname@example.org to determine what steps of the process you have finished. If you are currently enrolled in CIVC 101, please email your Teaching Assistant.
What if I have clearances from another job or volunteer opportunity or college department?
Not all background checks run by companies include a PA Child Abuse History Clearance. Please forward us all clearances you have to email@example.com so we can evaluate if any pieces are missing.
What if I have clearances from another state?
Pennsylvania law states that in order to serve with minors in Pennsylvania you must be cleared in Pennsylvania according to the directions above. This means clearances from other states will not allow you to volunteer with youth in PA.
Can I use these clearances for a job or co-op?
These clearances only apply to volunteer (unpaid) opportunities, which is why Drexel covers the cost. If you need clearances for work, your employee should initiate and pay for clearances, since the process is different for paid work.
What if I don’t want to do these clearances for class or volunteering?
Volunteering with youth is not required in most cases. If you do not want to get clearances, you cannot volunteer with youth. For CIVC 101 students, you can choose to volunteer at a different site instead of a site that serves with minors. If you are enrolled in a Community-Based Learning (CBL) class that requires volunteering with youth, we suggest you enroll in a different class or speak with your professor about alternative service. If you are looking for a volunteer opportunity and do not want to get cleared, we are happy to suggest other organizations that do not work with minors. Feel free to browse our civic engagement database. If your student group is volunteering with minors and you do not want to get cleared, you will not be able to serve for that specific opportunity.
Where do I go to ask questions?
Please feel free to email us at firstname.lastname@example.org or visit us at the Lindy Center at 3210 Cherry Street between the hours of 9am-5pm M-F. Please make sure to tell us specifically what you need clearances for and if you have started the process already.
How do I know if I need to be fingerprinted?
If you have lived in Pennsylvania for the last 10 years (as a full-time resident), you must complete a PEBC Disclosure Statement Application for Volunteers instead of getting fingerprints. If you have lived outside of Pennsylvania in the last ten years, you must get fingerprinted. Please see step 3 above on full instructions to get fingerprinted.
How can I access a copy of my clearances?
Please email email@example.com in order to request a copy of your clearances. Please include your full name as well as when you got your clearances (i.e. fall 2016 during CIVC 101 or March 2017 with my student organizations).
Do I need to bring ID?
If you need to get fingerprinted, YES you must bring a state-issued ID. This could be a driver’s license, state-issued ID card, military ID, or passport. If you are an international student, please bring your passport. Your student ID will NOT be accepted as a form of identification.
How long do these clearances last?
Once completed, these clearances are good for 5 years. Please note that these clearances are only applicable to volunteering opportunities. They will not apply to paid work with minors.