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Tuition Remission

Policy Number: HR-22
Effective Date: November 3, 2008
Last Revision: April 1, 2019
Responsible Officer: President of Drexel University Online

PURPOSE
This policy sets forth the terms and conditions governing the Tuition Remission benefit available to eligible Professional Staff Members of Drexel University Online. The Tuition Remission benefit offers development opportunities to eligible full-time Professional Staff Members by providing tuition assistance for online credit courses only provided by Drexel University.

APPLICABILITY
This policy applies to all eligible full-time Professional Staff Members of Drexel University Online LLC, who have been employed by the company for at least six months in an ongoing regular position and who are on the payroll at the time the course(s) are completed. Drexel University time of service will count towards the six-month requirement. Full time Professional Staff are eligible for Tuition Remission if they are not on probation or on a performance improvement plan. Employees on leave will be eligible to receive remission for courses started prior to the commencement of their leave. Tuition remission is considered a fringe benefit, which ends immediately upon termination.

This policy does not apply to independent contractors, temporary employees, or employees working less than 40 hours per week.

IMPLEMENTATION
Implementation of this policy is the responsibility of the Department of Human Resources.

ADMINISTRATIVE OVERSIGHT
The President is the Drexel University Online official responsible for the administration of this policy.

POLICY
Drexel University Online provides Tuition Remission to eligible full-time Professional Staff Members to enhance their occupational proficiencies and provide opportunities for professional development. The maximum remission per calendar year is $13,000.

DEFINITIONS
Eligible Employees are full-time Professional Staff members of Drexel University Online.

Full time Employees are Employees who are regularly scheduled to work 40 hours per week.

Professional Staff Member is defined as an individual employed in any non-faculty category by Drexel University Online, including an individual who is deemed to be either exempt or non-exempt under the provisions of the Fair Labor Standard Act (FLSA) and/or applicable state law.

Tuition Remission provides eligible Professional Staff Members with a tuition waiver for selected Drexel University Online programs providing all requirements are met.

PROCEDURES

Eligibility

  1. All full-time Professional Staff Members, who have been employed by the company for six months are eligible to apply for Tuition assistance for undergraduate or graduate tuition for online courses offering college credit only. Drexel University time of service will count towards the six-month requirement.
  2. Eligible Employees may take a maximum of three undergraduate or two graduate courses per term.
  3. An Eligible Employee must notify the Benefits Administrator within two weeks of dropping a course.
  4. An Eligible Employee who receives Tuition Remission approval and subsequently withdraws from the associated class after the drop/add period has expired will lose the benefit for that class. In such an instance, the amount of the Tuition Remission attributable to the class from which the employee has withdrawn will be rescinded and the Eligible Employee will be responsible for paying the full cost of tuition, as well as any related fees, for that course. A hold will be placed on the Eligible Employee's student account and the employee will have their Tuition Remission benefit suspended until the debt has been repaid.
  5. An Eligible Employee who receives Tuition Remission and subsequently receives a grade of "F" in any coursework paid for by Tuition Remission will have their Tuition Remission benefit suspended for two (2) academic terms. Eligible Employees will have the option of paying the full cost of tuition and fees for classes in lieu of the two-term Tuition Remission suspension.
  6. If an Eligible Employee is involuntarily terminated from employment for cause or performance, his or her Tuition Remission benefit will end as of the date of Eligible Employee ceases employment and the Employee will be responsible for the prorated cost of tuition and fees for the remainder of the term.
  7. If an Eligible Employee is involuntarily terminated from employment due to layoff or other reduction-in-force, she or he will continue to receive Tuition Remission for the current term of enrollment only. Eligibility to receive the Tuition Remission benefit for any subsequent term ceases.
  8. If an Eligible Employee voluntarily resigns from employment prior to the end of a term, Tuition Remission will end as of the date the Eligible Employee ceases employment and the employee will be responsible for the prorated cost of all tuition and fees for the remainder of the term.
  9. An Eligible Employee receiving Tuition Remission does so voluntarily, and course attendance and related course activities and studies do not constitute work as defined by the Fair Labor Standards Act, the Workers Compensation Act or any other wage and hour laws or regulations otherwise applicable to University employees.
  10. Graduate tuition remission for staff members will be taxable according to IRS guidelines.

Scope of Benefit

  1. Tuition Remission covers cost of tuition only. Fees and materials are not eligible for purposes of this benefit.
  2. Tuition Remission is allowable for undergraduate or graduate tuition for Drexel University Online courses offering college credit only.

Application

  1. All Eligible Employees who plan to use Tuition Remission must apply for and be accepted into the University.
  2. All Eligible Employees must complete a Tuition Request Form [PDF] at least three weeks before registering for the course. Incomplete applications or applications containing inaccurate information will not be processed.
  3. Employee must obtain signed approval from their Manager and Department Head.
  4. Employee will submit the approved request to Benefits Administrator for review.
  5. The Benefits Administrator will submit the Tuition Request form to the President's office for approval.
  6. A signed copy of the approval will be forwarded to the Employee and to the Bursar's office for processing.
  7. The staff member's student account will be credited for the cost of the tuition up to the maximum remission of $13,000 per calendar year.
  8. Eligible Employees receiving Tuition Remission are fully responsible for any tax liability incurred as a result of receipt of this benefit. University Payroll will make the appropriate withholdings in connection with the Tuition Remission benefit. Additional information is also available at the University's Payroll website (drexel.edu/comptroller/payroll/instructions). Tax-related information regarding Tuition Remission is provided to Professional Staff Members as a courtesy and is not intended as tax advice. A Professional Staff Member receiving Tuition Remission should consult his or her own tax advisor regarding the tax implications of this benefit.

AT-WILL EMPLOYMENT NOT AFFECTED
Notwithstanding anything to the contrary stated in this policy, nothing herein is intended to alter the at-will status of any Professional Staff Member. Drexel University Online at all times retains the right to terminate any Professional Staff Member at any time for any lawful reason, or for no reason at all.