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2020 Philadelphia Non-Resident Wage Tax Refund Petition

In 2020, the Drexel University Payroll Office took steps to stop deducting the Philadelphia Non-Resident City Wage Tax for all employees who were required to work remotely. However, our office recognizes that in certain situations the tax was deducted while the employee was required to work remotely. For these situations, the employee may submit a request for refund.

For 2020 refund petitions, the Philadelphia Department of Revenue has created a special wage tax refund form that allows the University to submit refund requests on behalf of non-Philadelphia residents. Refunds only apply for days that employees were required to perform their work duties remotely outside of the city. If employees opted to work remotely even if it was for childcare or they did not feel safe to return to campus, the wages are applicable to the non-resident wage tax and they are not eligible for refunds. Additionally, employees who received compensation, but were not performing their job duties remotely (i.e. campus access is required to complete the duties) are still required to pay the wage tax and will not be considered for a refund. 

The process for calendar year 2020 is more streamlined than in previous years both for Drexel and Philadelphia. However, the same wage petition process remains in place for years prior to 2020. 

For the 2020 tax year, the following steps must be completed to petition to receive a refund:

  1. In DrexelOne, confirm that your home address is correct. Instructions for accessing and updating your home address can be found on the HR Website.
  2. Review your 2020 paystubs to confirm that the Philadelphia Non-Resident City Wage Tax was deducted for the months that a refund is being requested. Instructions for accessing your paystubs can be found on the Office of the Comptroller Website.
  3. Send an email to Payroll@drexel.edu with the subject of “2020 Philadelphia Refund Petition.” Include in the email your University ID, your full name as it displays on your 2020 W-2, the number of working days per month that you were required to work outside of the city and still had the wage tax deducted.

Upon receipt of the email request, the Payroll Office will review the refund request for correctness based on your 2020 Philadelphia Non-Resident Wage Tax. Then, based on the refund formula provided by the City, the amount of your refund will be calculated.

From March 2021 through December 2021, the Payroll Office will submit a file to the City of Philadelphia with the refund requests at least once a month. Once your request has been submitted to the City, you will receive an email from the Payroll Office with the amount submitted for your refund as well as the date the request was submitted. Refund checks are sent to your home address directly from the City of Philadelphia. Once the refund request is submitted to the City, the Payroll Office will not be able to provide any updates on the refund status. In previous years, it took six to eight weeks to process refunds. Even with the streamlined process for 2020, the City expects the turnaround to be longer this year.

All submitted requests will be reviewed by the Drexel University Payroll Office as well as the Department of Revenue for the City of Philadelphia. Based on the review, you may be requested to provide additional documentation.

Residents of the City of Philadelphia are not eligible for refunds.

**The University required employees to work remotely beginning Saturday, March 21st

The table below details the number of working days per month in 2020.

Month

Number of Working Days

January

23

February

20

March

22

April

22

May

21

June

22

July

23

August

21

September

22

October

22

November

21

December

23

Total 2020 CY Working Days

262

 

Example Email

To: payroll@drexel.edu

From: Brian.Griffin@drexel.edu

Subject: 2020 Philadelphia Refund Petition

Body:

University ID:  52685933

Name: Brian Griffin

Number of Days to Refund: 

 

Month

Number of Days To Refund

March

7

September

6

December

5