If the student has not worked at Drexel within the last year or is a new Drexel employee, they will need to complete two onboarding requirements:
- New hires must complete the Drexel Student and Work Study New Hire Packet, sent to them via email by HR.
- New hires must complete Sections 1 and 2 of the I-9, Employment Eligibility Verification (regulated by U.S. Citizenship and Immigration Services). Drexel policy states that student employees may not begin working until the following requirements are completed.
- An email will be sent with a link for students to complete Section 1 of the I-9 remotely through the I-9 software Tracker.
- Section 2 of the I-9 must be completed in-person in the HR office when students come in to submit their new hire paperwork. Employees must present acceptable documentation of their identity, including proof of US citizenship or alien status with authorization to work in the United States. Please see the list of acceptable I-9 documents, which must be original and unexpired (copies, photos, expired documents, etc. are not accepted).
PLEASE NOTE: If the student is being hired via a rehire EPAF, they will not receive these emails. Their EPAF will be processed by HRIS and their timesheet for the new position will then appear under the Employee tab of their DrexelOne account.
For more information on the I-9, please contact HR at 215.895.2850.
FOR INTERNATIONAL STUDENTS
Paperwork Requirement: International Students must complete the International Student New Hire Packet (sent to them via email), which includes the International Student/Employee Notification Sheet in lieu of the W-4. Once students have visited HR to submit their paperwork, they will be directed to the Tax Office to have their international tax form processed and to be set up on the tax software Glacier.
Social Security Number Requirement: If the student employee is not a US citizen or permanent resident, they are considered a foreign national and must apply for a Social Security Number (SSN) before being hired. Students must apply for their SSN and received at least the receipt of application from the Social Security office before visiting Drexel's HR office.
The Social Security Administration (SSA) suggests that foreign nationals be present in the US for at least ten consecutive days before applying for a social security number. The typical wait time for receiving a social security card is two (2) weeks from the date the application is submitted to the SSA. Once the card is received, the employee must bring the original card to HR and the Tax Office.
If you have questions about applying for an SSN, please review this PDF document or contact Drexel's International Students and Scholars Services (ISSS) office at 215.895.2502.
Reverification of Employment Authorization Using Form I-9: A reverification of employment authorization is required prior to the expiration date of the current authorization for international employees. Prior to the expiration of their current employment authorization, the employee will receive an email from HR with specific instructions on how to complete their I-9 Reverification.