Research Accounting Services
Research Accounting Services supports the University's mission by ensuring effective management of the University's and the Academy of Natural Sciences' internally and externally funded sponsored awards. Research Accounting Services works as a partner with principal investigators and department administrators to manage the project from the time it is awarded all the way until it is closed out.
The Research Accounting Services team ensures financial compliance with the U.S. Office of Management and Budget's Uniform Guidance and individual sponsor guidelines and restrictions. Research Accounting Services also prepares the annual Uniform Guidance audit, the NSF Higher Education Research and Development Survey, and develops the University's federal facilities and administrative and fringe benefit rates for externally sponsored awards.
Research Accounting Services conducts trainings on various topics related to active life management of awards. The department also ensures that the University is current in following regulatory and financial accounting guidance impacting sponsored awards. Research Accounting Services partners with the University research community to ensure that that are adequately informed about accounting system and process changes. Research Accounting Services seeks to leverage technology effectively to improve their overall operations.
What Can Research Accounting Services Helped Me With?
- Provide training on various grant management topics, including, effort reporting and active live management of awards
- Establish fund numbers in the Banner ERP system for all internally funded awards, cost shares, and externally funded awards
- Assist with how to pre-review or certify an Effort Report in the Banner Effort Reporting System
- Provide copies of current and prior year Uniform Guidance Audits
- Update award budgets based on additional funding or funding changes
- Provide details on award payments and accounts receivable balances
- Assist with accruing amounts for final invoicing during project close-out
- Answer questions relating to the processing of cost transfers using the Journal Entry Workflow
Policies and Procedures
Read more about our policies and procedures.
Project Setup
Congratulations on the receipt of your award! The project setup area will provide guidance on how you can get your project up and running to begin spending your research dollars.
Project Administration
Now that your award is set up and running, this area will provide guidance on administering your project during the life of the project.
Reporting
Over the life of a project, there may be reporting requirements – whether they be programmatic, financial, or invention reports. This helpful section will provide the principal investigator with contact information regarding reporting.
No-cost Extensions
Do you need a little more time to complete your research? Review guidance on requesting a no-cost extension.
Project Closeout
The research is done and your money is spent. Now what? Review guidance on closing out your project.
Financial Compliance
Financial Compliance refers to the services necessary to ensure compliance with federal, state and university regulations and guidelines, along with information, resources and educational opportunities to support Drexel’s research community.
Quick Links, Documents and Forms
- FastLane
- Fixed Asset Confirmation Tool
- Portfolio Allocations [.XLSX]
- 2023 Uniform Guidance Audit [PDF]
- FY 2024 Fringe Benefit Rate Agreement [PDF]
- FY 2023 F&A and Fringe Benefits Rate Agreement [PDF]
- Effort Reporting Calendar
- Credit Split Form [PDF]
- Fund Request Form (Internally Funded Research) [PDF]
- Personnel Action Form
- Salary/Budget Redistribution Form [PDF]
Contact the Research Accounting Services Office
3141 Chestnut Street, Main Building
Suite 225
Philadelphia, PA 19104
T: 215.895.5849
F: 215.895.1508